Learn how sending attachments is inefficient, creates opportunity for bad data, and is inherently less safe than sharing links.
- [Narrator] There's a widespread business practice…that really needs to stop:…attaching files to emails as a way of sharing them.…"Now wait a minute," I hear you saying.…"How do you expect me to share information…"if I don't send it as an attachment?…"Are you nuts?"…Well, maybe I am,…but think about this for a minute.…Do you realize that every time you attach a document,…you have also created an additional copy of the document…for every person on the email chain,…and that you have no control over what they do…with that document, how they change it,…who they share it with?…If you're trying to keep your documents secure,…this more or less makes all your efforts in vain.…
There is a much, much better way of sharing files…that works with all online file sharing tools,…and many internal tools as well.…Don't share a file, share a link to the file.…Let me show you this in SharePoint.…I want to share this file with a coworker.…I click on the file and I click share.…Then I enter their name or their email…and even a message if I want.…
- Identify the group of people to be notified when making a document policy or procedure change.
- Recognize which types of documentation requires higher levels of security.
- Name the two rights available at folder level during collaboration.
- Recall the purpose of version control.
- Determine which application allows multiple libraries with custom permissions.
- Identify the term used for add-ins within the SharePoint application.
- Explain the most common cause of data breaches.