Join Mark Abdelnour for an in-depth discussion in this video Emailing links, part of Managing Documents with SharePoint 2010.
When communicating through email, a link to a file is much more efficient to use than…an email attachment.…Not only does it help you ensure that the latest copy of the file is being accessed,…but it also helps reduce network traffic and email storage.…Let's look at an example.…Here in this document library is a file that I want to send to another individual.…I'm going to select the file by clicking in the check box to the left of the icon.…And then here from the down arrow, I have an option of going to Send To and then E-Mail a Link.…
But before I click on that, let's look at another way that I could have done that.…Click the check box, select the file, but instead of using the down arrow, here in the…Ribbon bar is E-mail a Link. I'll go ahead and click on it.…What you'll see is an email that automatically opens.…You'll also notice that it's pre-populated with a direct link to the file.…You can see that here where it says Team Copy_Edit.docx.…So, this is the link to the file.…
What I want to stress here is that it's not actually sending the file by email, it's sending…
An ideal primer for those new to SharePoint, this course demonstrates how to use the platform to accomplish your daily tasks.
- Uploading files
- Organizing your document library
- Editing documents
- Tracking document changes and version history
- Emailing links to documents
- Setting alerts
- Working in the Explorer and Datasheet views
- Exploring navigation hierarchies and key filters
- Creating personal views
- Getting the most out of document workspaces
Skill Level Beginner
1. SharePoint 2010
2. Loading Files into a Document Library
3. Document Collaboration and Management
4. Working with Document Views
5. Using Document Workspaces
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