Join Simon Allardice for an in-depth discussion in this video Customizing the Quick Launch bar and Top Link bar, part of SharePoint Designer 2007: Branding SharePoint Sites.
Let's talk about editing Navigation Options in a WSS site. This is pretty easy because really, at the end of the day it's quite dumb. So I'm looking at a very simple WSS Site here. I'm at the top-level site of a site collection, which I can see by the fact that this first Tab is highlighted, and I have nothing above me in my breadcrumbs. The way that I have built this Site Collection is I have one top-level site and three subsites directly underneath it. If I were to add a new site to this site collection, and I'm at the top-level site, so I'll be creating a First level Sub-site.
I'll just make a Blank Site, giving it a Title, which can be changed later. Giving it a URL which can't, and selecting one of the Templates. I'm going to select all the default values, which says, Yes, I'm going to display on the Quick Launch Bar, Yes, I'm going to display on the top link bar and Yes, I'm going to use the top link bar from the parent site. Remember, the Top Link Bar can be shared across multiple sites. Quick Launch Bar is really always individual to a particular site.
Hit Create and what we'll see now is I am in this new site, but I can see that this top link bar is shared across multiple sites. I'm jumping between the Home Pages of multiple sites here and even if they're using different themes, this Top link bar is shared, whereas the Quick Launch Bar is different. That's the default behavior of SharePoint. When you're creating a site, that's a first- level subsite, it will add to the Top Link bar. You can, of course, change this, and to change anything that we're looking at here, we want to go to the Site Actions > Site Settings, and there's a Top link bar and Quick Launch link in the Look and Feel section.
If I select the Top link bar and again, I want to be very careful about where I am, I can see exactly what the tabs are. I can manually add a New Link, which gives me a fairly dumb entry here. I just get a URL and a description. I'm going to cancel that, or I can click Change Order and not surprisingly, I can move some of these things around. What's not so obvious is how I might say change the text that's in there? Because I can't mouse over any of these. However, the Icon is actually clickable beside each one. So if I select Second Benefits here, for example, I can jump in and perhaps change the name to something else, click OK and change that Top link bar that's being shared across all these different sites.
If I were in one of the subsites and go to the Site Actions > Site Settings of the subsite, jump to Top link bar, it'll tell me This Website inherits its top link bar from its Parent Website. If I did want to have my own Top link bar in this subsite, I could, not surprisingly, click this Link to say Stop Inheriting Links and then create my own. Right now, you can see I'm back to just one. This Home actually represent the Blank Site, the subsite, and the only way I could navigate up to the parent is by using the Breadcrumb up at the top.
I'm going to select to Use Links from Parent, and we go back to where we were before. So that's how to Edit the Top Link Bar in WSS, very straightforward, not really a lot to it, a little bit manual, you might be thinking, and you'd be right. If I go back to my Site Settings, I've got the Quick Launch Bar, and this will different for every site. Again, this is typically showing the contents of this site you're actually in. In this case, it's got a to Pointer to a Shared Documents Library. I've got a pointer to a single Web Part Page that was created earlier in the course.
I've got links to three Lists, to the Discussion Board, then I also have links to the subsites, because they are contained inside this one. Again, you can add a New Link. You can add a Heading. So, for example, the default headings are Documents, Lists, Discussions and Sites, but you can add your own. Once again, the Icon here is clickable on these, so if I wanted to change the Title of any of these, this is one of the built-in ones, Documents, and change it to Site Documents, I can do that.
Clicking back on the Home Page, we can see how that changes the Quick Launch Bar. Yes, it's a very manual process and one of the things I'm often asked is how do I get rid of one of these links temporarily? And really there is no 'temporarily' when you're working with the Quick Launch Bar or the Top Link Bar in the WSS Site. If I wanted to get rid of one of these links, the only way I can do it is by clicking the icon that exists and clicking Delete. It says, are you sure? Yes I am. Click OK. It has gone. If I want to re-add that link, I have to add it again.
I have to find the URL and manually add it as a New Link. So although this might seem quite manual, and it is truly only an issue if you are changing the default navigation, remember that SharePoint will add many of these links for you, and it will take care of security trimming them.
- Setting site permissions
- Customizing existing CSS files
- Implementing the WCM (Web Content Management) features in SharePoint
- Using master pages
- Designing accessible pages
- Creating a Page Layout template
- Editing and copying themes
- Building out the Publishing Portal
- Customizing navigation