Join Gini von Courter for an in-depth discussion in this video SharePoint permissions, part of SharePoint Online 2017: Beyond the Basics.
- [Instructor] When you log into a SharePoint site, you interact with lists, documents, and other items on the site based on the permissions that you have been assigned. SharePoint uses role-based access control, which allows SharePoint administrators to very precisely control access to sites and even to specific documents stored on sites. We'll spend time on administering permissions later in this course. This is just the basics, enough to ensure that you have what you need to work along with me. While group permissions can be customized, there are three default groups that are created whenever a site's created, and users are then assigned to those groups.
The groups are site owners, site members, and site visitors. Site owners are typically granted a level of permission called Full Control. Users with full control can do anything they want with the site, up to and including setting permissions or even deleting the site itself. Owners view and add, update, delete, approve, and customize the way the site and individual site apps behave. If you're added to the site member role, that is normally associated with a permission level called Edit.
If you have edit permissions, you can view lists and documents, you can add, update, and delete items and documents, and you can also create, modify, and delete list apps. Site visitors, on the other hand, are normally granted only Read permission, which allows them to view pages and view list items, as well as viewing and downloading documents. One more thing, there's actually another permission, an implied permission, which is no permission at all.
That's the permission level that I have on your site. I can't see it, I can't do anything with it. However, in your organization, you will normally be assigned to a group for every site that you have access to. And if you don't have access to a site, if you have the same no permission I have, then when you do things like search for documents, those sites you don't have permission to don't show up in the search results. You will never see things in SharePoint that you don't have permission to see. For now, it's enough to know three things.
That your permissions are being set either by a site owner or a SharePoint administrator, that your permission within SharePoint will often differ from one site to another or from one application to another, and, finally, if you want to try the features that I'll be demonstrating, it's recommended that you have full control of a SharePoint site, that you are a site owner. So if you are not, this is a great time to ask your SharePoint administrator to set up a site, often referred to as a sandbox, where you have full permissions and where you can learn new skills without putting other sites or your production environment at risk.
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- Explain the purpose of item-level permissions.
- Identify a situation in which it is necessary to maintain referential integrity in relationship behavior.
- Apply themes and company logos to your site.
- Determine the appropriate steps you would take to save a site as a template.
- Recognize permission levels available to an administrator.
- Recall two ways to view Power BI reports and dashboards.