From the course: SharePoint Online Admin Essential Training
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Policies around library structure - SharePoint Online Tutorial
From the course: SharePoint Online Admin Essential Training
Policies around library structure
- [Instructor] Are you going to institute rules around the structure of document libraries? For instance, will you allow creation of folders and subfolders, or keep a flat structure and manage data through metadata and views? Will you control security access through multiple libraries, or user permission groups, or a combination of the two? These aren't exactly admin features, but I think the SharePoint admin should have a part in setting the ongoing policy, along with leadership, and the O 365 admin. Let's talk about architecture first. I'm a big fan of using flat structure libraries whenever possible. No folders. I've got into depth about this in some of my other courses, but in a nutshell, I think it's much better to organize documents via the use of smart metadata, user permission groups, and creation of views to expose specific data to specific audiences. And I like to keep the number of libraries to a minimum as well. It's often possible to have a single library, although you'll…
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