Every SharePoint Online site has commands for site navigation. The quick launch or left navigation is typically used for lists and apps within a site, and top navigation, if provided, is used to navigate from one site to another. Share, Follow, and other commands appear at the top right.
- [Instructor] Henry Terry is one of the members of our team. When Henry logs in, this is where globebankinc.sharepoint.com takes Henry. This is the user experience that our organization wants most of our users to have. They end up on a page that looks like this. This is an interesting time in SharePoint Online because we have two different types of user experiences that are available, what's called a classic experience, and then a modern experience. So far we've been seeing the modern experience, but this has a feel much more like classic experience.
Your SharePoint site may have navigation similar to the navigation that we see here on this homepage, so I'd like to tell you a little bit about it. At the top we have something called top navigation. Typically this is navigation for this site and either sites that are the peer of this site or sites directly below this site. For Globe Bank Incorporated, we have two sites underneath Globe Bank Incorporated, one for departments, one for projects, a way to divide up the domains of our work.
Those are the links, a link that takes us to the departments, which then takes us to sales, customer service, IT, finance, and so on, and a link for projects, that's similar, that allows us to have all of the projects on our site in one place. Again, I can edit the links, because I'm a site owner. You may not have those permissions and see edit links. Don't worry, nothing broken, if you're not invited to edit as often as I am. On the left hand side, we have left navigation, which is often called the quick launch, because that's what it was called for the first decade.
In many sites the quick launch is reserved for items within this site. This site's library, called documents. This site's calendar, in this case, GBI employee calendar. Items just on this site. But in this homepage, there's some additional navigation that's been added, customized navigation, so that if someone comes to this page, and they don't want to search. They want to be able to navigate by browsing. They can immediately get to all of the content on this site that's been exposed.
You as a user will only see the content that you're allowed to see. Henry has a lot of permissions and can see a lot of content. But you could go to any particular department by opening the department link and then clicking, for example, to go to human resources or to visit IT, to open projects, and go to a particular project, like the construction project site. Each of these is a site within the Global Bank intranet. On this site I have a tool bar at the top. If you don't see Browse and Page, then you're in browse mode.
If on a particular site, you have editing capabilities, you have a Page button that displays a ribbon. If I look at the right end of this ribbon, I have the ability to share this site, to follow this site, to edit, and then this is the view full screen button, called Focus on Content, that allows us to view the site without any navigation. I'll click Follow to add this site to Henry Terry's list of sites. To go back to the site's page, which I see when I jump into SharePoint, I can simply click the SharePoint link.
So can Henry. If we go visit a different site, for example, I'm going to go to the IT Sandbox, what you'll see is more traditional navigation for a site that is not the homepage of the site. In this particular site, which is a group site, there is no top navigation. On the left hand side, what we see is a collection of applications within this particular site, all applications within the IT Sandbox, and no additional navigation, as we saw on the homepage of the intranet.
This is how we browse in SharePoint Online. But usually when I want to find something, I'm going to search. Note, that in addition to all of the sites that Henry is following, and his frequent sites, if we click Search, then you'll see sites in this collection that aren't frequent sites for Henry. If he wants to go to one of those sites immediately, he can. In this case, Henry's going to search for a document that's about mortgages. Look how quickly this happens. I'm going to click on Show More Search Results. I get results that could be of four different types.
I could see results that were about sites, about files, about people, or about news. This is a refiner or a filter. I can say I'm really just looking for files. When I do, I have a cascading filter that says, if you're just looking at files, SharePoint just ripped through all the files types. It found Word documents, images, and PDFs. It says, "Which do you want?" I was really looking for a Word document. Here it is. You can navigate within SharePoint Online by browsing. But look how quickly you can navigate in SharePoint Online by search.
Let's look for results from Gini. It says, "I have a person called Gini." That would be me. I also have files that were created by, uploaded, or modified, or even perhaps mentioned Gini. I can say, "No, actually I'm looking for people." And here she is. I can send her an email or visit her page. I can view files that she's uploaded. I can see even more, which will take me to her profile. If you know where you want to go, in SharePoint Online, then you can use the built in navigation, whether it's top links or left links or navigating directly by clicking on a tile.
For me, one of my growing skills is not spending a lot of time trying to figure out where something is located, and simply clicking on Search, entering some text, and allowing SharePoint Online to quickly let me navigate to a particular site or a particular document or a particular person.
- Navigating, searching, and browsing in a site
- Uploading and creating documents
- Coauthoring Office documents
- Collaborating and networking
- Using lists
- Setting up alerts for lists and libraries
- Using the SharePoint mobile app