SharePoint is the coauthoring platform for Microsoft Office. Two or more users can simultaneously edit documents using the Office Online versions of Excel, PowerPoint, Word, and OneNote.
- [Instructor] I'm going to open a document in Microsoft Office. This could be a document in Word, a document in PowerPoint or a document in Excel for example, and I want to edit this document, and notice that one of my colleagues, Henry Terry is already editing. Notice that there's a flag across the bottom and it shows Henry editing. I can also click and see that that person is editing, and if I couldn't see the flag, I could actually click here and be taken to the page that displays that flag, in case this is a lengthy document.
I have a chat window that I can open here and chat with people who are editing the document. So I'm going to write Henry a note. "Hi Henry! Great idea. Glad you're suggesting it. "(Emergency preparedness)," and I'm going to send that to Henry in the chat window, and Henry can reply to me so that we can be chatting while we're working on a document. I don't have to care where he is. He doesn't have to care where I am. He can just send me information so that we can have a more collaborative conversation. Cool. When I want to close the chat window, I can, and if there is more information, and I see that Henry wants to chat with me, it'll fire up here again.
I can see who is available in the meeting and choose to have a chat with that person. Henry says "Thanks. It came up at the director's meeting. "I thought I'd add it here." "Great. See you next week at Exec." And now I can continue to edit this document which is what I came in here to do. I would like to move the support for first responders to January 2018, and notice this is what our chat looks like. When a chat simply pops up, I can respond or ignore, or I can click to open it.
And I can ask Henry, "Is this Alicia from Mexico City office?" and continue editing. When I'm all done, I can leave this document. I've done the editing I need to do. I don't need to worry about the work that Henry is doing. It's separate from mine. SharePoint is managing all of that for me. My work has been saved. I can look and it says Brainstorm Saved, so I'm all done, and I'm simply going to close the Brainstorm document and return here to my Human Resources library.
With only minor app-to-app differences, this is how co-authoring works in all of the Office 365 apps with SharePoint Online and in OneDrive.
- Navigating, searching, and browsing in a site
- Uploading and creating documents
- Coauthoring Office documents
- Collaborating and networking
- Using lists
- Setting up alerts for lists and libraries
- Using the SharePoint mobile app