Join Gini von Courter for an in-depth discussion in this video Understanding lists and libraries, part of SharePoint Designer 2013: Branding SharePoint Sites.
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- [Voiceover] If we were to look at several SharePoint sites that were used for a common purpose. For example, for intranets. We would find that they shared many of the same basic features, the same components. And that's because we build SharePoint sites from apps, from lists, libraries, and other types of functionality that we can add. So our site has a notebook, a documents library, it has an employees list, and it has some other items that were visible to us by clicking on site content.
We'll notice that there's site assets, microfeed that feeds our news feed, site pages, a style library. Now we can add other apps if we wish, other listen libraries that are available to us and the core functionality of our site will be based on the apps that we add to it. When I click add an app, I'll get a list of all of the apps that are available to me. Remember that I'm using SharePoint Online. If you're using SharePoint Enterprise, you may have access to apps that were custom built for your organization that will appear here.
At the top there's a list of noteworthy apps. This doesn't mean noteworthy things I don't have already. It means these are some frequently used apps in the type of site that we have here, a team site. I can also add other apps. I could add a second document library. I could add a form library. I can add a set of Wiki pages, a picture library, a links list. Announcements for any of these simply click app details and you'll see a description and you can then click, add it if you wish.
Here's my calendar, my list of contacts, the promoted links app which we have an example of in the home page of our site, a discussion board that we could use, tasks, issue tracking for a project, or for a help desk, a custom list that we create, one that we create in data sheet view as if we were in Excel, and external list, a survey, an asset library which is for media assets which can include pictures but can also include videos, a library for my data connections, my reports for access, the ability to import a spreadsheet or to have a mailbox that would allow people to email the site directly.
You'll want to know what apps you have available in your SharePoint site. Let me show you how we can easily add a new app to the site. I want to add a picture library. So I'm either going to click your apps or apps you can add and choose picture library, a place to upload and share pictures. I have some images that I want to store for this site and I want these images to be available solely to the people who are going to be designing the site. I don't want this to be a library where users would upload images from corporate events for example.
This is simply images, like logos, that we're going to use within the site. So I'm going to click add it and I'm going to give it a name. Now the name will appear in URLs and if I have long names already for some of my pictures I might want to make sure that don't also include a space because every space in a URL gets turned into a percent sign and 20 which is the ASCII code for a space. So this is for administrative pictures but that's going to create a very long URL that will actually look like that, % 20, rather than the space.
So what I'm going to do, my habit, with this type of a library is to call it admin pics. I know that if I've created a site and I have pictures in it anywhere, that are used for part of the site design, that's what it's called. And I'm going to click create. Now when I create admin pics, several things are created. First, the library where I can store pictures is created. But also, there's a page created that will allow me to easily add items to the library.
So if we go to the admin pics page the ability to upload pictures, to view thumbnails, to synchronize this, all of this functionality is created when I added this new app. If I wanted to create a list, rather than creating a library, I would go through exactly the same steps. I would go to my site contents, add an app and for example I might want to add a calendar I would click calendar, give it a name, and create it.
Almost everything you're going to come across in SharePoint is some kind of a list. We have basic lists like announcements, tasks, contacts, calendar. And more advanced lists like issue tracking and other custom lists that you and I might create. And in prior versions of SharePoint we talked about lists and libraries but actually lists and libraries are both types of list apps. It's the same thing. Everything in SharePoint is a list.
If we go to the picture library that we created, admin pics, we get a list of our pictures. If we add an app for a Wiki page library and go to the Wiki page library what we'll find is that it's actually a list of Wiki pages, and so on. Everything that we will be creating will be kept somewhere in SharePoint in a list. Almost everything that we create in this entire course will be stored somewhere in SharePoint in a list and that's because lists are the basic building blocks for SharePoint.
- Creating a new site
- Creating and editing pages
- Publishing a site
- Working with composed looks
- Modifying site navigation
- Adding images and video to your SharePoint site
- Customizing composed looks
- Creating master pages from HTML designs
- Using the Snippet Gallery