How do you import a long document into Scrivener, but still have it automatically break down into more manageable chunks? Laura Bergells shows you how to import and split a long document.
- [Instructor] Let's imagine I wrote the first draft of my entire Crisis Communication course as one big honking long word-processing document. I wrote over 10,000 words for that course, so yeah, that would be a big, unwieldy, and hard-to-navigate word-processing document. I'd want to get that monster into Scrivener so that I could edit and manage it more effectively. If I keep scrolling down this word document, you can see that I broke up my work.
Note that I prefaced each section and script name with a pound sign. Now let's import this document into a blank Scrivener file. I'll go into Draft, and click File, and Import. Next, I'll select Import and Split. I'm going to choose that big word-processing document I just showed you. I'm going to browse and select it, and here it is. And next, I am going to make sure that there's a pound sign where it says Sections are separated by.
I used the pound sign markdown because it's the Scrivener default. It's also unique. I don't use the pound sign anywhere else in my word-processing document. I use it only for the purpose of separating sections of work. Next, I'll select Import. The beach ball will spin for a few seconds. When it finishes, watch what happens in the binder. There is my word-processing document and it's all neatly split into manageable chunks. I can click on each document in the binder and see what I've written by glancing to the right in my editor.
To make this long work even more manageable, I am going to organize it further. Wherever I see a section number, I know that represents a section of my course and it's blank over here in the editor. So I am going to select all of these by holding down the command key while clicking. If this was Windows, I would click while holding down the control key. Next, I can right-click and select Convert to Folder.
Next, I can grab a file underneath each folder and drag it into its sections. I can move these files into the corresponding folders. Here I'll grab two and drag them into the folder. Let me do just a few more. Here I'm holding down the shift key, grabbing them all, and moving them into this section. Let me do this just with a few more.
It only takes a little bit of time to organize but when it comes to reviewing your work for editing and rewrites, you will appreciate this little time that it took to get organized. Having your work broke down into smaller pieces can make writing and editing so much less of a headache in the long run. With Scrivener, your nightmare of scrolling through a long and unwieldy word-processing document, those days are over.
If you have a long work you'd like to edit, import it into Scrivener now so it will be easier for you to manage.
- Navigating the interface
- Creating a new project
- Merging documents
- Keeping track of characters and locations
- Exploring writing tools
- Managing footnotes, comments, and annotations
- Reviewing project and text statistics
- Exporting files
- Compiling as an ebook using presets
- Tips for sharing your work