Join Paul F. Aubin for an in-depth discussion in this video Viewing list schedule, part of Revit: Tips, Tricks, and Troubleshooting.
- [Voiceover] This movie, I'm gonna take a look at using a View List schedule to help you double check the settings of all your views and make sure that everything matches your expectations. So, a View List is just really a very simple schedule that lists out all of the views in your project, and it can be a great way for you to check all the settings of the various views. Now, if I go to the View tab, and try and create a View List here, I'm not able to do it because I'm looking at a perspective view. So, just open up a floor plan first, and you'll be able to access the View List command.
Now, I'm working in the Revit Architecture Advanced Sample Project. This is included with the software, and you can get to it by going to the Application menu, go to Open, and choose Sample Files, and it's this file right here. If you don't have access to that file, you can follow along in any file. This file is not required in order to do a View List. So, I'm gonna go to Schedules, and I'm gonna create a new View List, and it's just like creating another schedule. Now, I just need to choose which fields I want to include. So, I'm gonna include a bunch of them.
I'll do Family and Type, the Associated Level. I'm gonna do the Detail Level, the Discipline. I'll do the Phase, the Scale. I'm gonna do the Sheet Number, the Title on Sheet, and finally, the View Name and View Template. Now, I'm gonna take the View Name and move that up to the top of the list, and then, let's click OK and see what that gives us. Now, this is a pretty simple project, so all of the views kind of fit on one screen-full here, but on a really large project, you might have hundreds of views, and so, this list is gonna get really, really long when you first start off.
So, your next task is definitely to try and simplify the list as much as you can. Group it and sort it in logical ways so you can focus on certain aspects. So, to me, the most logical way to sort and group this, is by Family and Type, which will group it by view type. So, let's come over here to the Properties palette, and click the Edit button, next to Sorting and Grouping, and then, I'll just choose Family and Type. Now, I'm not gonna stop there. I'm actually gonna take Family and Type, and instead of being its own column over here, I'd rather that it was a header.
I'm gonna put a blank line after each group. Okay, that just gives it a little more breathing room, and then, to remove this column, this column A here, I'll make it a hidden field. When I click OK, you'll see that column A is now the View Name. It's eliminated the Family and Type column, and instead, the Family and Type is now listed here as a heading, and then, here's that blank line. So already, it makes this a little bit easier to visualize what's going on here. And the next thing I might want to do is adjust the widths of some of these columns to make everything a little bit more legible, a little bit easier to read.
So, I can narrow the columns, or I can enlarge them, just to be able to access the information a little bit more clearly. All right, so, I've got a variety of views listed here, and what can I do now, with this View List? Well, one of the simplest things you can do is you can actually rename a view, so if you decide you didn't like the name of one of the views here, instead of Building Courtyard, I could call this Overall Courtyard. Once I've named it here, if you look at it down here on the project browser, there's the view right there. It's been renamed to Overall Courtyard, so you could go through the list of View Names and just very quickly, kind of identify which ones are named incorrectly based on your office standard, and make adjustments.
Now, another option is instead of changing the View Name, like maybe instead of North, South, East, and West, I actually would prefer that it says North Building Elevation, but I don't really want that full name here on the project browser, but I would want that to be on the Title bar on the sheet. Well, there's a column over here called Title on Sheet, and that's a property of each view, and what that allows you to do is to actually type in a different name for the view that you want it to show on the Title bar when you place it on a sheet.
So, once I've named those, where is that gonna show up? Well, the names over here are still the original North, South, East, and West, but if I come down to the Sheets branch of the project browser, right click, create a New Sheet, click OK. I'll rename and renumber this to A3, and instead of unnamed, make it Elevations, and then, if I drag one or more of these views onto this sheet, you can see the result of changing that property.
So, whenever I want to do a different title on the sheet, I always do it in a View List, because it's just much easier to work my way down the list on a View List than it is to select them and then scroll here on the Properties palette, and find that property. I mean, you can do it here on the Properties palette. I just think it's a lot easier to do it on a View List. So, let me go back to my View List here, and let's look at what else we can do. So, now, I'm looking at my group of floor plans here, and I've identified a couple discrepancies that I might want to take care of.
Now, all of these fields, most of them anyway, you can modify directly here in the schedule, so I could change the level of detail, for example, or I could change the discipline, you know, to something else, or the Phase I can change to a different Phase, so most of those, you can edit directly, and we only have a couple floor plans, but again, think about that project where you have hundreds of views, and maybe dozens of floor plans. Well, you're not gonna want to go through each and every field and do them one at a time like that, so here's an alternative that you can do.
I'm gonna right click the View List, and I'm gonna duplicate that view. Then, I'm gonna right click it again, rename it, and I'm gonna put WV in front of the name for Working View, and then, instead of copy, I'll call it plans. Now obviously, it still is an exact copy of the other schedule, so now, I need to modify it. I'm gonna go to Filter, and what I want to do is remove everything from this list that's not a plan. So, what you do here is you find one of the fields in the schedule that you want to use as a filter, so in this case, I'm gonna do Family and Type.
You can do equals, not equal, begins with, whatever you want to do. I'm gonna say equals, and make sure that it equals a floor plan. Now, when I do that, it will limit the list to only the floor plans, and it eliminates all the other views off the list. That's why it was so important to name this descriptively up here, so that people don't expect to see something else here. Now, when I look at this, I probably want all of my floor plans to have the same settings, except, perhaps, my site plan. My site plan's sort of the only oddball in this list, so I want to further filter to get that site plan out of there, because what you can't do is you can't sort of use your control key here, and select a bunch of different items.
You have to get them all grouped together, so the easiest thing to do is remove the site plan. Now, very important. Don't click on it and go, "Oh, look, there's a Delete row right here." If you do that, it will actually warn you that it's about to remove a view, and the view that it's talking about is quite literally your site plan right here, so if I select this and I said Delete and click OK, it will remove my site plan from the project. That's not at all what I wanted, so let me undo that. Okay, so that's very important that you understand that.
Contrast that to removing, or deleting columns. For this example, I no longer need the Sheet columns, so I can actually remove those from the schedule. There's a Delete button here. I would prefer that it said Remove, so that it wouldn't feel like you were actually deleting something, but there, the only thing you were doing is literally just taking a field and removing it from the list. You weren't actually deleting anything. All the views are still here, so real important, this Delete is safe, this Delete is dangerous, so be careful.
Just make sure you're deleting columns, not rows. All right, now I want to remove the site from the list, but I don't want to actually delete the view, so that is back to filtering. And then, what am I gonna filter by? Well, I have to find something that's different about the site plan that the others don't have, and it looks like Scale is probably my best choice, so I'm going to say that the scale value, and again, we can say equals, but if you're gonna have floor plans that are at one to 100, and some others that are at one to 50, and you just want to get rid of the site plan, then maybe what you want to do is say less than or equal to 100.
So, basically, that becomes the bottom, and then, anything above that is fine, but anything below it will get removed, and it takes out the scale 500, or the site plan, and now, I'm good to go, but there's one last thing I need to do. I'm still at a point here where, sure, I've got my five floor plans showing, but I'd still have to edit them individually, so back to sorting and grouping, and we'll just uncheck Itemize every instance, and watch what happens when we do that. The whole list collapsed down to a single entry.
Now, you can't change certain fields here. You can't change the scale. You can't change the associated level, so those wouldn't be available. You could try to change the name, but then, it would basically be renaming all five views to the same name, and Revit would complain, so you want to avoid that one too, but you are more than welcome to change any of the other properties, so I could set the Detail Level to Medium. I could set the Discipline to Architectural. I could set the Phase to New Construction, if it wasn't set already.
I could even apply a View Template if I wanted to. When I'm done doing all of that, and I go back to my original View List, you will see now, that all of the settings of my floor plans now match one another and it was a really simple and easy way for me to do that. So, the View List is a great way for you to go through your list of views, and basically, just check all the settings, and make sure that everything is configured the way that you want, and then, more importantly, you can use that View List as a direct manipulation tool, be able to make the changes wherever those changes are required.
NOTE: The exercise files for this course can only be opened in the most recent version of Revit (Revit 2017).
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