Join Paul F. Aubin for an in-depth discussion in this video Accessing a multi-user projects using Workshare, part of Revit 2018: Essential Training for Architecture (Imperial).
- [Voiceover] In this movie, I want to show you how you'd access a team project in Revit. So, by a team project I mean a project that has work sharing enabled. So just exactly what is work sharing? Well work sharing is the method or the process that we use to make a project available to multiple users at the same time. Everything you do in Revit is in a single project file. So if you just simply go to Open and select the file and open it up, you'll be preventing any of your teammates from being able to open it at the same time. They would get a message saying that the file's already in use.
So naturally that's not going to be a good way to work in a team environment. So we need another solution. And that's what Work Sharing allows us to do. So in the Work Sharing methodology, we have a central file, and the central file is the master copy of the project. And it's usually stored on a network server where everyone has access. Then what happens is when you want to join the project team instead of just opening the central file. That's actually discouraged. You don't ever want to open the central file. What you do instead is you create what's called a Local Copy.
So the process I want to show you here in this movie is how to create that local copy and access that team project so that you can join a team like you'll likely do in the office. For the rest of the course, we're just going to simply open projects and work in stand-alone projects, but when you get back to the office and actually join real live projects, they'll almost always be central files and local files. And so you really need to know how to do these next few steps. Now, I can't give you an exercise file to follow along for this movie. So, just watch me and just kind of understand the process and then you can try it out when you get back to the office.
The first thing is I just go to Open, just like I was going to open any Revit project. Then if necessary, go ahead and browse to your network folder that contains the project. So, I've simulated that here by creating a network folder just called my office network. The next thing is your central files should be listed there, and when you select the central file down at the bottom of the dialogue, they'll be a work sharing area that has two check boxes. The default selection is create new local, and you absolutely want to leave that checked.
By keeping that checked, what you're doing is creating a local copy of the central file, and that local copy will literally be stored on your machine. And then it will be assigned just to you. And you do your work in that file, and then every so often, you're going to synchronize the changes you've made with the changes that your coworkers have made and that's how we work together in a team. Now, there's also this Detach from Central option. You use that only in special circumstances when you want to actually break the connection to the central file, and kind of disconnect it.
The thing to be aware of there is that once you detach from central, there is no reattach to central. So, you'll only do that in situations where you're not planning to save your work. So, it's kind of like opening the file read only. Anyway, in most cases I want to make sure that Create New Local is checked. So that's what I'm going to check in this case, and I'll click Open. And that will create this new local copy from the central file. Now, what I'm going to do is take the restore down icon right here and drop this window down so you can see the title very clearly.
What this has done is created a new file called OfficeWS_ and then my name, Paul Aubin. That is my Revit username. Now, you can see your Revit username by going to the Application menu under Options and you'll see right here how you're logged into Revit. Every member of a work share enabled team has to have a unique username. And that can either be a username you type in here or if you sign into Autodesk 360, then it will use your Autodesk 360 username instead.
But either way, your username has to be unique so that Revit can manage your changes and keep them separate from other people's changes. Now I just go about working as normal, and when I'm ready to save, we actually use this command here call Synchronize with Central. So it will take all the changes I've made, publish those to the central file and update it, and then any changes my coworkers have made and synchronized will be pulled down and update my local. So that's why they call it synchronized 'cause it's this two-way process and this two-way communication between the central file and your local file.
And all the users do this on a regular basis, and that's how we coordinate our efforts together in a team project. When I'm done with the project, I would just simply close it, and if any changes were necessary, it would ask me to save, and then if I needed to synchronize, it would ask me to synchronize. So it's a very simple process. It's just that you want to make sure that you're always doing that create new local so that you're getting your own personal local copy when working in a team project.
First, get comfortable with the Revit environment, and learn to set up a project and add the grids, levels, and dimensions that will anchor your design. Then author Paul F. Aubin helps you dive into modeling: adding walls, doors, and windows; using joins and constraints; creating and mirroring groups; linking to external assets and DWG files; and modeling floors, roofs, and ceilings.
Paul also shows advanced techniques for modeling stairs and complex walls, adding rooms, and creating schedules. Finally, discover how to annotate your drawings so all the components are clearly understood, and learn how to output sheets to DWF, PDF, or AutoCAD.
- Understanding BIM and the Revit element hierarchy
- Navigating views
- Creating a new project from a template
- Adding walls, doors, and windows
- Adding plumbing fixtures and other components
- Linking AutoCAD DWG files
- Rotating and aligning Revit links
- Working with footprint and extrusion roofs
- Adding openings
- Adding railings and extensions to stairs
- Creating stacked and curtain walls
- Hiding and isolating objects
- Adding rooms
- Creating schedule views and tags
- Adding text and dimensions
- Creating new families
- Using reference planes, parameters, and constraints
- Plotting and creating a PDF