Join Paul F. Aubin for an in-depth discussion in this video Creating a key schedule, part of Revit Architecture 2011 Essential Training.
Many fields available on the schedules are simple text-based fields. Inputting values into such fields can be a tedious affair. Using key schedules can help. A key schedule is the schedule that allows you to create a named style, complete with values for several associated text fields. You then add this key to your main schedule and by choosing one of your predefined key styles from the field, Revit will input the values as designated by the key. So let's have a look. What I have here onscreen is the file called Key Schedules.
This is actually a more complete version of the condominium. It actually has all three floors. And it has the mirrored layouts. So if you scroll through this schedule here, you can see we're grouped by level. So we have Level 1 and then Level 2 and then Level 3. There are a lot of redundant room names throughout, because each floor has four condo units. So we have four Living Rooms and four Master Bedrooms. It's probably reasonable to assume that in a building like this that if it was a bedroom, it's going to have the same finish as any other bedroom.
So it's an awful lot of manual typing if we don't find some way to speed that up. So let's go ahead and take a look. That's our goal here is I want to fill in as many of these text fields as I can as quickly as possible. I'm going to click in this A109 Master Bedroom. I'm assuming there's carpet in there. So I'm going to type in Carpet. Then for the Base Finish, I'm going to put in Wood base. The Wall Finish is just going to be Paint. The Ceiling is also Paint. We won't worry about the Ceiling Height for right now.
So when you type in to one of these text fields, Revit does keep track of the values you've typed in. So you can choose it off the list next time. It's not like you have to completely re-type it, but still I don't want to go through each and every one of these and choose from these dropdowns over and over and over again. So you could see where that would be a somewhat tedious affair. So let's go to the View tab. Let's go to Schedules. I'm going to choose Schedules/Quantities. We're working with rooms right now.
So I'm going to go ahead and choose Rooms as the Category, but before I click OK, instead of scheduling the building components, I'm going to do Schedule key. Instead of the default name that they're suggesting here, Room Style, I'm going to slip the word Finish in here and call this Room Finish Style. Now this will give me the same fields that are available for rooms, and it will add one more called the Key Name. What I need to do here is I'm going to just try and move this out of the way so I can see in the background. I want to add them in the same order. So I'll do Floor Finish and then Base Finish and then Wall Finish and then Ceiling Finish.
So we'll just add those four. We'll go ahead and click OK. Now the way this works is you get an empty schedule. You have to use this button up here on the Ribbon to add a new row. The Key Name is going to default to number 1. I'm going to call this, Bedrooms. Then for the Floor Finish, I'm going to choose all the stuff that I've already typed in for the Bedrooms. Then I'll add a new one. I'll call this Main Areas.
We'll still use Carpet. We should vary this a little bit. We'll do no base. Then for Wall Finish, I'll do, just to make this different, Wall Covering. And for the Ceiling Finish, I'll also do Paint. Let's do one more. I'll call this Public Areas. This will be Tile Floor, Tile Base, Paint and Paint.
So I have these three different styles. Again, the specifics aren't terribly important. I just want you to understand the process here. So the next thing I'm going to do is come back down here and go back to my Room Schedule. In order to use that new Key Schedule in this Room Schedule, I need to add that key field to the schedule. So with this schedule selected, I'll scroll over here in my Properties. And I'm going to go to the Edit fields. I'm going to select where I want this guy to insert. So I'll select right before the Floor Finish.
You'll see Room Finish Style is now listed there. That's the key name that I gave when I created that schedule, and I'll insert it. It went in below the floor instead of above the floor, so no big deal. I can just click this button here to move it up. I'm going to go ahead and click OK. Now you'll see the word none appear for all of these things. But if I just go in here and open this up and choose Bedrooms, you'll see that that fills in automatically all the other fields that I've associated with Bedrooms.
If I choose Main Areas for the Living Room and for the Entry, you'll see those fill in. Then here for things like the Front Lobby and the Elevator Lobby, I can choose Public Areas and those will fill in. So naturally, I might want to think this through a little bit more carefully and create a few other key styles and think about them, like maybe closets are little different than some of the other more occupied areas, but you get the general idea is what you're trying to do is group as many of these fields together, input the data once, and then use this key schedule to make data input go much more quickly.
I can go even more quickly than what I've seen right here by making a multiple selection. So let's say that all of these rooms right here were going to be one particular style. I showed this in the previous movie, but I want to just repeat it right now. If I select all of those items and then go to the floor plan where those items are actually selected, I can come here to the Properties palette and my Room Finish Style will be available on the Properties palette, and I can choose Main Areas and apply that to several items, all at once.
Let's go back and look at our schedule. You see that it filled them all in. So if you've got two tiled windows next to each other, you can move even more quickly still.
- Introducing building information modeling (BIM)
- Adding levels, grids, and columns to set up a project
- Creating building layouts with walls, doors and windows
- Modifying wall types and properties
- Working with DWG files and CAD inserts
- Adding rooms
- Adding filled and masking regions and detailing
- Generate schedules and reports
- Understanding families
- Using reference planes, parameters and constraints
- Outputting files, including DWF and PDF files