If you charge customers for time, QuickBooks can keep track of the minutes and hours everyone works and then drop those hours into invoices for you. There is a little upfront setup to gain this convenience though, which is explained in the chapter, Managing Your Company File. Then you tell QuickBooks whose time you want to track and who can track their own time in the program. To turn on time tracking, on the Edit menu, choose Preferences. In the Preferences dialog box, click Time & Expenses.
Click the Company Preferences tab, because time tracking applies to everyone who uses the company file. In the Do you track time? section, select the Yes option and click OK. You can track time for anyone you add to the QuickBooks vendor list, which you learned about in the chapter, Setting Up Customers, Jobs and Vendors. Also, people on the employee list, those are the people you pay through QuickBooks Payroll features, or the Other Names List, which is usually reserved for owners, partners or people paid outside the QuickBooks payroll process.
If you want to add someone to the Other Names list, on the List menu, choose Other Names List. In the window, click Other Names and choose New. Fill in the Name box and any other contact information you want and click OK. I'll cancel in this example. In addition, people have to have permission to track their own time in QuickBooks. If you have administrator privileges, on the Company menu, choose Set Up Users and Passwords and then choose Set Up Users.
Select the user who will track their own time and click Edit User. Click Next and on this screen make sure that Selected areas of QuickBooks is selected. Then click Next until you get to Time Tracking. Select the Full Access option and then click Finish. Now Ted Timer is set up to track his own time using QuickBooks. QuickBooks also has a stand-alone timer program you can send to people, so they can track their time outside of the program.
Intuit also offers an online time tracker. The cost for one user is $10 per month. You can learn more on the Intuit QuickBooks site. Choose QuickBooks > Products & Services, and then click More Products & Services. Click the Learn More button under QuickBooks Time Tracker to find out what it can do for you. There is no additional setup for items, because QuickBooks can track time for any service item you create.
Once you have Time Tracking turned on and users set up to track their time, you're ready to track the time that people work and add it to invoices in QuickBooks.
Author
Released
2/24/2010- Establishing a company file and Chart of Accounts
- Creating purchase orders and paying bills
- Invoicing customers
- Tracking time, mileage, and other non-inventory items
- Monitoring sales and inventory
- Paying sales tax
- Reconciling accounts and bank statements
- Running and printing reports
Skill Level Beginner
Duration
Views
Q: I have QuickBooks Pro 2011. Will this course work for me?
A: Yes. The changes in QuickBooks Pro 2011 are minor, and all the information in QuickBooks 2010 Essential Training applies to QuickBooks 2011.
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Introduction
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Welcome52s
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Editions of QuickBooks3m 24s
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Disclaimer36s
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1. Touring QuickBooks
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Opening a company file2m 4s
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2. Setting Up a Company File
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Creating a company file5m 33s
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3. Setting Up a Chart of Accounts
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Creating an account2m 26s
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Making an account inactive2m 17s
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4. Setting Up Customers, Jobs, and Vendors
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Creating a customer profile3m 40s
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Adding customer information4m 32s
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Creating a job2m 18s
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Making customers inactive1m 38s
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Creating a vendor2m 40s
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5. Setting Up to Sell Services and Products
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Why use QuickBooks items?2m 59s
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Creating a service item4m 26s
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Setting up time tracking2m 52s
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Entering time4m 19s
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Tracking mileage4m 34s
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Setting up sales tax2m 14s
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Creating a group of items2m 16s
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Making items inactive1m 42s
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6. Paying for Expenses
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Entering a bill4m 37s
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Paying bills4m 5s
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Writing a check for expenses3m 17s
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Paying with a credit card1m 40s
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Paying with cash2m 53s
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Paying sales tax2m 17s
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7. Invoicing
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Creating an estimate2m 49s
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Handling a customer credit4m 57s
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Producing a statement4m 44s
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8. Printing and Emailing Forms
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Setting up print options4m 13s
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Printing one or more forms4m 29s
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Emailing a sales form3m 2s
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9. Receiving Payments
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Receiving a payment3m 49s
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Depositing payments3m 31s
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10. Reconciling a Bank Account
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Correcting discrepancies5m 33s
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11. Running Reports
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Running a report3m 45s
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12. Working with Journal Entries
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Why use journal entries?3m 3s
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13. Managing Your Company File
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Creating a new user4m 58s
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Backing up your company file6m 10s
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Restoring a company file2m 31s
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Conclusion
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Goodbye27s
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Video: Setting up time tracking