The only time you'll delete an account is if you create it by mistake,…haven't used it for any transactions, and simply want to clean it out of your Chart of Accounts.…For any accounts you've used, the better choice is to inactivate an account,…also known as hiding an account.…That way all your historical transactions using that account are still there.…It just doesn't show up in the Chart of Accounts.…For example, if you decide to stop offering one of your services, you can…inactivate its income account to keep your Chart of Accounts slim and trim.…
If you reintroduce that service in the future, you can reactivate the income…account and use it in new invoices.…The first step is to open the Chart of Accounts window.…In the Company section, click Chart of Accounts.…To inactivate an account, select the account in the list.…For example, Furniture and Equipment.…Then click Account at the bottom of the window and choose Make Account Inactive.…The account promptly disappears from the list.…
To reactivate an account, you have to be able to see it.…
Author
Bonnie Biafore
Released
2/24/2010- Establishing a company file and Chart of Accounts
- Creating purchase orders and paying bills
- Invoicing customers
- Tracking time, mileage, and other non-inventory items
- Monitoring sales and inventory
- Paying sales tax
- Reconciling accounts and bank statements
- Running and printing reports
Skill Level Beginner
Duration
Views
Q: I have QuickBooks Pro 2011. Will this course work for me?
A: Yes. The changes in QuickBooks Pro 2011 are minor, and all the information in QuickBooks 2010 Essential Training applies to QuickBooks 2011.
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Introduction
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Welcome52s
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Editions of QuickBooks3m 24s
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Disclaimer36s
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1. Touring QuickBooks
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Opening a company file2m 4s
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2. Setting Up a Company File
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Creating a company file5m 33s
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3. Setting Up a Chart of Accounts
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Creating an account2m 26s
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Making an account inactive2m 17s
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4. Setting Up Customers, Jobs, and Vendors
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Creating a customer profile3m 40s
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Adding customer information4m 32s
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Creating a job2m 18s
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Making customers inactive1m 38s
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Creating a vendor2m 40s
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5. Setting Up to Sell Services and Products
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Why use QuickBooks items?2m 59s
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Creating a service item4m 26s
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Setting up time tracking2m 52s
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Entering time4m 19s
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Tracking mileage4m 34s
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Setting up sales tax2m 14s
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Creating a group of items2m 16s
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Making items inactive1m 42s
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6. Paying for Expenses
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Entering a bill4m 37s
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Paying bills4m 5s
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Writing a check for expenses3m 17s
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Paying with a credit card1m 40s
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Paying with cash2m 53s
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Paying sales tax2m 17s
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7. Invoicing
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Creating an estimate2m 49s
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Handling a customer credit4m 57s
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Producing a statement4m 44s
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8. Printing and Emailing Forms
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Setting up print options4m 13s
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Printing one or more forms4m 29s
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Emailing a sales form3m 2s
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9. Receiving Payments
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Receiving a payment3m 49s
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Depositing payments3m 31s
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10. Reconciling a Bank Account
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Correcting discrepancies5m 33s
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11. Running Reports
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Running a report3m 45s
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12. Working with Journal Entries
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Why use journal entries?3m 3s
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13. Managing Your Company File
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Creating a new user4m 58s
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Backing up your company file6m 10s
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Restoring a company file2m 31s
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Conclusion
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Goodbye27s
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Video: Making an account inactive