In this video, author Jess Stratton explains where to find the sample company files and how to use them. She also explains how to use the exercise files for this course.
- [Instructor] QuicksBooks comes with two different samples for you to experiment with. There's a Sample product based company in which the lead items are products such as merchandise, or a Sample service-based business, such as landscaping. QuickBooks will set up the chart of accounts a little bit differently in each company to reflect the business focus. However, it's entirely possible that your company sells both products and services, and I even do cover that in the course so it really doesn't matter which one you pick to play around with. They're both here to give you a little bit of help and point you in the right direction if you just want to play around with QuickBooks first.
That's why I encourage you to open the sample files. In fact, you can open up both of them to see what the differences are and to play around with them. When you open up a sample company file, it's going to tell you that it's setting the date to very far in the future, just to help you remember that you are in fact using a sample file. Now these are completely freeform company files. You can create items, you can do transactions, such as creating invoices and receiving payments. You can even set preferences and otherwise actively work on it just like any other company file.
So if you ever need to try something or you want to learn how to do something first, you can come in here and play around. They come with a complete list of customers, estimates, invoices and everything that you could possible need to play around with. Even existing business transactions are here so that you can play around with the reporting. That's what they're here for, use them. I've also given you some exercise files to work with along with what I'm doing while we're going through the chapters. It's important to note that not every chapter is going to have an exercise file.
For example, in the section when I'm doing payroll, I'm actually using the sample company files for that. So you do have access to those with QuickBooks, but you'll see chapters that you can use the exercise files for in each folder. They're appropriately titled with what we're going to do. If you don't see a particular exercise file for a particular video, you can use the exercise file that was used in any previous video before that. And you should have all the data that you need to complete those exercises. In fact, in some of the chapters where we're working on importing data, I'll even be giving you the files that you'll need to import that data.
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- Setting up a new company file
- Working with the chart of accounts
- Adding bank accounts and credit cards
- Adding service or inventory items
- Setting up sales tax
- Adding customer, vendor, and employee profiles
- Billing customers
- Receiving payments
- Recording deposits
- Handling refunds and credits
- Paying employees
- Sharing QuickBooks with others
- Running reports
Skill Level Appropriate for all
1. Navigate QuickBooks
2. Work with Company Files
3. Set Up Shop
4. Add Customers
5. Work with Vendors
6. Add Employees
7. Manage Day-to-Day Operations
8. Handle Special Cases
9. Administer Payroll
10. Manage Online Banking
11. Share QuickBooks with Others
12. Find Information Quickly
13. Run Reports
14. Manage Year-End Preparations
15. Customize QuickBooks
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