Add more information to your company record.
- [Instructor] Once you create your account and company, it's a good idea to fill in more information about the company, that way it's available when you start entering bills and invoicing customers. When you first look at your company in QuickBooks online, you'll see this panel up at the top; it's offering to help you set things up, we're not going to use it, so I want to hide the panel; up at the top right, click Hide, that collapses the panel, then there's a popup that says you can bring back that setup guide anytime you want by clicking Resume setup, so when I click that, the panel comes back.
Of course, I want to hide it, so I'll click Hide again, and then to hide this popup, click the X. Now I can see the Dashboard for my company; the first thing that I want to do is add the logo for the company, now the easiest way to do that is to just click this box that says, "LOGO," with the plus sign, and that's going to take you to your Account and Settings page to the company section, and there's a box where you can add the logo.
Well, I'm going to click in this panel to make it editable, and then I'll click within that logo box, and I happen to have a logo file in the Exercise Files folder, I'm going to select that and click Open. The company name is already in here; the other thing you can do, if you have a different legal name, you could turn off the checkbox, Same as company name, and then fill in the legal name for your company, but in this case, I'll turn the checkbox back on, since they're the same.
The next thing to add is your employer identification number; this company is a corporation, so I'm going to use that EIN, I'll select that option, and then type the number in the box. If you're a sole proprietor, you use your social security number, and in that case, you would select the other option, SSN, and type in your social security number; now we're going to click Save, to save that part of the panel. The next thing we're going to add is something about the Company Type, so I'm going to click that panel; the first box says Choose a method, well, we're not really choosing a method; when I click that down arrow, what I choose is the type of company, and the tax form that I use.
In this case, I'll use Small business corporation, and the form is 1120S; the next thing we're going to fill in is the industry for the company. The industry tells QuickBooks online the settings that will work for your company; Two Trees Olive Oil is a specialty food company, so I start to type in Specialty, and before I know it, Specialty Food Stores appears, and that's exactly the industry that this company is in.
If you don't see the industry that you want, you can always scroll through the entire list to find the one that's closest to what you need; once you've done that, go ahead and click Save. Now we're going to add the contact information and address for the company; we already have the company email, but if you have another email that customers use for getting in touch with you, you can click in that panel, turn off the Same as company email checkbox, and fill in that other address.
You could also fill in the phone and the website if you want, but I'm going to leave those empty, and click Save, finally, we'll click the panel for Address, and I'm going to add the address for this company, so I just go through clicking each box, and adding the part of the address in those boxes. If you have a different address when customers send you things, you can turn off this Same as company address checkbox, and fill in the address, or if the legal address is different, you can turn off that Same as company address checkbox, and fill in those addresses.
But in this case, I'm going to keep both of those turned on, we're going to use the same address for all three, and then click Save. Now that I've changed all of those settings, I can go down to the bottom right, and click Done, and there's my logo for the company, right next to the company name. That's how you add more info about your company, so it'll appear on sales forms and other financial records.
- Choosing a QuickBooks Online edition
- Setting up customers and vendors
- Setting up billable expenses and time
- Paying bills
- Creating invoices
- Handling refunds
- Depositing payments
- Handling downloaded online banking transactions
- Running and customizing reports
- Automating recurring transactions