Join Jay Nelson for an in-depth discussion in this video Restoring, reverting, and undoing, part of QuarkXPress 8 Essential Training.
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Everyone makes mistakes, even the code inside QuarkXPress makes mistakes. In this movie, we'll look at ways to revert to your last saved version of a project, how to undo and redo your latest edits to a document, how to get out of dialog boxes and palettes without saving your changes to them, and how to force QuarkXPress to redraw the screen. Now to show how you revert to a previously saved document, we need to open the document that's already been saved. So I'm going to open this Jay's design ideas file, and I want to make some changes to it. I'll make a Text Box here, I'll make a Picture Box here, and I'll draw a line. Okay, great! Now, under the File menu you now see an option called Revert to Saved.
If I select Revert to Saved, it simply goes right back to the last saved version of this file, and all those guys will go away. Now that's useful if you've opened a file or you've saved a file and then you're working on it and decide that the changes you made all of them are no good and you just want to go back to square 1. But let's see that you've made some changes that you want to keep some of them, but not all of them. And again I'm just going to make a box and a Picture box and a line, okay, great. Many of you may be familiar with Command+Z or Ctrl+Z to undo the last thing you did. Well, it's the same in QuarkXPress, but now because of the multiple Undos, each time you press Command+Z or Ctrl+Z, it will undo one more thing that you did previously.
So, under the Edit menu, you see Undo Create Line because that was the last thing we did. If I select that, the line goes away. Well, now what happens if I go to the Edit menu? Undo Create Text Box because that was the thing we did before that, and Undo Create Picture Box. So you can step back through the changes that you made in a document by simply going to the Edit menu and choosing Undo, Undo, Undo, or Command+Z, Command+Z, Command+Z, and if you decide to - oh gee, I went back one step too far, just include the Shift key when you are doing Command+Z and you can redo that step that you undid.
And you may be wondering how many steps QuarkXPress remembers so that you can undo them. Well, if you go to the Preferences, and go to Undo, you'll see a number here. By default it remembers the last 20 actions you did. You can increase or decrease that number depending on how much you'd like it to keep track of, and by the way you can change the Command key for redo, from its default Command+Shift+Z to something else that you are more happy with. Another thing you may want to undo is if you've made a bunch of changes to Preferences or anything else in the dialog box and you want to hit this Cancel button.
There's also a keyboard shortcut for doing that and it's just Command+Period on a Mac, or simply hit the Escape key and that tell XPress, forget everything I did in this box, just go away. Now that's good for a dialog box where it has a Cancel button, but in the QuarkXPress Measurements palette there is no Cancel button. So, let's say you're in there and you're making some changes to something. I'm going to make a Text Box and put some text in it. I'm going to go down here and try to change its font to something very odd that QuarkXPress has no idea what that is. When I try to tell it to accept that by hitting, say the Tab key it pops-up with a warning, says the font doesn't exist.
Well, how do I get out of that, if I keep trying it just keeps going. The Escape key is your friend. Anytime you are in, a field in the Measurements palette and something goes crazy or you've entered the wrong number or whatever, just hit the Escape key, and it goes back to whatever that field set before and you're good to go. The final thing I want to talk about is what I referred to at the beginning of my little story here, which is sometimes QuarkXPress makes some mistakes. It's difficult to show you a mistake like this because it happens randomly, but imagine you're working on something on your page and you've made a change to something and it doesn't really look the way it's supposed to according to the changes you just made to it.
Maybe there is something that you moved leaves a little bit of itself back where it was before, that kind of thing. That's just a screen redraw problem and when that happens, and it happens rarely, but when it does, it's helpful to remember Command+Option+Period on a Macintosh, or on Windows, Shift+Escape. And what that does is it forces QuarkXPress to re-examine everything on the page and redraw it for you. And that will get rid of any strange leftover goofiness that may be temporarily displaying, but would never actually print that way.
Knowing all the tricks for getting out of or undoing the changes that you've made can save a tremendous amount of time and a whole lot of headaches, especially when you are working on a complex layout.
- Understanding the QuarkXPress interface
- Building a new layout and working with master pages
- Using long document features to streamline workflow
- Building QuarkXPress 8 documents with Adobe and Microsoft files
- Creating custom styles using typography and picture effects
- Collaborating in real time with other users
- Exporting finished projects to PDF, Flash, and the web