Join Jay Nelson for an in-depth discussion in this video Navigating your layout, part of QuarkXPress 8 Essential Training.
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When I'm teaching someone to use QuarkXPress, one of the most important things I focus on is their skills in scrolling, and zooming, and moving through pages, because basically you do that all the time, you are constantly doing that. So the faster you can do it, and the more fluently you can do it, the faster you can get your projects done and go home and have fun. Let me show you what I mean. I am going to open this Petstumes Project, and I'm just going to click to Continue button, because it uses some fonts that we don't have installed, and that's something we are going to work with later. But right now we have our document open, and I first want to focus on scrolling.
Now if you have ever used the computer program before in your life, you probably know that the scroll bars right here let you go up and down through the pages in your document, go down to this one, and left and right as well. Okay, that's fine. As a trainer I'll tell you that if I ever see you doing that, I'll kick you out of my class. Because that's the slowest, dumbest way to get around. Instead, Quark gives you a magic key, the Alt key on Windows or the Option key on Macintosh. If you just hold down the Option key, like I'm doing right now, your Cursor turns into a grabber hand, and you can then use that to move your page anywhere you want it, up, down, left, right or diagonally.
That's how you want to be scrolling around. And the same concept applies to zooming in and out. Yes, you can get your Magnifying tool over here on the Tools palette. And click and zoom in, click and zoom, click and zoom in, or you could go down to the Percentage Field down here and type a number in, 250%, all that takes just far too long, and don't forget up here you can even go to view and choose a percentage that you want to be at 50 %, 75%, Actual Size, what have you. But seriously the best way to do it is to remember this keyboard shortcut, Ctrl+Shift.
So no matter what tool I'm using here, let me get a different tool here. If I hold down Ctrl+Shift I can zoom in to anything on the page, and it will zoom in as far as it can, given the area that I have selected. From there you can hold down the Option key and pan around to any place you need to get to. Then when it's time to zoom back out, you could choose Ctrl+Shift and then add either the Alt or Option key and that will give you the minus or the Zoom Out tool and click, and click, and click, and click, but clearly that's really slow as well. Instead, what you want to do is remember just a couple of key commands from the View menu.
Notice Fit in Window is Command+0, Actual Size is Command+1, meaning 100% is Command+1, and take my whole document and fill the Window with it is Command+0. So what I'm always doing when I'm doing edits on a page is I'll start at Command+0 to see the whole page, or hold down Ctrl+Shift, zoom into the guy, so that I can fix whatever I need to do there, Command+0, zoom back out. Now I'll zoom in down say over here on this table, great! Make the changes I need, Command+0, zoom back out.
Another way to zoom in and out is to simply press Command or Ctrl+Plus and Minus. So if I press Command+Plus right now it zooms in on the center of whatever was on my display to begin with. And that's okay, but an improvement on that is to select an item that you work on. Press Command or Ctrl+Plus and it will zoom it up to where you can work on it. And then again press Command+0 takes you right back out to Fit in Window. And the last step, I want to cover is about moving through pages. You've got a document that has multiple pages in it, like this one does, and you need to move from one page to the next.
Well, QuarkXPress gives you a number of ways to do that. One way is to go to the Page menu > Go To, and type in a number. And now you are looking at the page that you just typed the page number for. Another way to move around is using the Page Layout palette. It shows your master pages and your document pages. And as you can see by double-clicking on a different page it will take you there. Double-click on 1 takes you 1. Another way to get around is to use the Page Up and Page Down buttons on your keyboard. If you press Page Up or Page Down, it will take you up or down by one Window full of your document.
So it's not taking you up and down one page, but just whatever fits in the Window that you've currently got open. I'm pressing Page Down and I'm pressing Page Up. Now if what you really want to do is go to the next page itself. Just hold down the Command or Ctrl key and click Page Down. And that's telling it, I command you to take me to the next page, previous page, previous page. If you are just navigating through pages, and the pages are right next to each other it's really easy to just use the Page Up and Page Down buttons on your keyboard, or use the Home button. Here I'll go down to another page, and when I press the Home button it takes me to the first page in the document.
And of course when I press the End button it takes me to the end of the last page in the document. Very logical, but possibly overlooked. Now another way to get around in your page is down here at the very bottom of the Window. You are going to see this little arrow and you are going to see this number here. Now the number indicates the page that you are currently on, your active page. And you can type-in a new number, or you can click on the little arrow next to it, and it will show you the pages in your document, visually, including the master pages. And to go to one of those pages, all you have to do is let go have your mouse on it. Now you notice there was a new preview there that we didn't have in previous versions of QuarkXPress.
A visual preview, a thumbnail of each of the pages. Now that works on Macintosh and not quite yet on Windows. On Windows you'll see this, just like you did in previous versions of QuarkXPress, on Macintosh as well. Just little squares with the page numbers on them. And they worked the same way, you select the one you want and you go to that page. Now here's a couple tips for using these thumbnails. The way I got from the picture view to the little rectangular view there, was I just press the Up and Down arrow keys on the keyboard. So if I press the Up Arrow now, on a Mac you are going to see those previews, and if I press it again they'll get bigger.
So you can make these previews, these thumbnails as big as you need to in order to determine which page it is you want to go to. Now if you see these big arrows at either end of the thumbnails, that means that there are more thumbnails available than can be displayed right now on your computer. So if you click the arrows it'll show you the ones before or after whatever you are looking at right now. Click over this one and it will show me that, the page again. So again I'm going to press the Down Arrow buttons on the keyboard and get those thumbnails back to a size that works for me. By the way if you are working on a new document you are not sure exactly which one of them is active right now.
Just look at the color of the pasteboard. I'm going to zoom out a little bit further. And you notice that this top area is gray, while this bottom area is a little bit lighter. I hope that shows up on the movie clearly. But what it indicates is that the lighter colored one is highlighting the spread or the page that you are currently working on. If I click on this one, now it shows me that I'm working on this page right here. It's a great new visual indicator in QuarkXPress 8 to help you know where you are. I hope these little tricks that I just presented to you are going to increase your efficiency, because indeed if there is anything that QuarkXPress is about, it's about efficiency.
- Understanding the QuarkXPress interface
- Building a new layout and working with master pages
- Using long document features to streamline workflow
- Building QuarkXPress 8 documents with Adobe and Microsoft files
- Creating custom styles using typography and picture effects
- Collaborating in real time with other users
- Exporting finished projects to PDF, Flash, and the web