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- Exploring the user interface
- Creating and saving publications
- Adjusting page and print setup options
- Working with bulleted and numbered lists
- Changing the appearance of typography
- Translating text into other languages
- Aligning, layering, and formatting objects
- Inserting pictures and graphics
- Working with tables
- Creating master pages
- Using Design Checker to fix design issues
- Preparing publications for the web
- Performing mail merges
- Preparing publications for commercial print
- Previewing and printing publications
- Sharing publications with Pack and Go
Skill Level Beginner
Working with text in a table in a Microsoft publication is very similar to working with text in any application, like Microsoft Word, or even Excel, for example. So we're continuing to work with our calendar publication, where we've entered October 2010 in the very top row, set of merged cells. And if you've been following along with me, this is our TTCalendar publication, you've been probably looking at the left-hand side, saying, "Well, it says September 2010 over here on the left-hand side." All we're going to do is click inside there and then click the border and press Delete on your keyboard to remove that.
Now we're going to just stretch this out a little bit, so click the Two Trees Olive Oil box or image, and we will just click and drag that out to the left to stretch it out, and maybe we'll bring it in from the right-hand side just a little bit. And now we can actually spread out our table a little bit, giving ourself some extra room here. We'll just click on the border of the table, and we'll just go down to one of the corners. When you see the double diagonal arrow, just click and drag it across to the left. Notice that the columns stay equal width, and that's perfect for our needs for creating our calendar.
You should also know that there are number of preset templates for creating calendars, so you would not actually have to do all of this, but it's a good exercise in working with the contents. So here in the very top cell, in the second row, we're going to start entering some of our text, and here's where the days of the weeks will go. So in this case, we're going to start with Sunday. When you hit your Tab key, you actually move to the next cell, ready to type in Monday. And you will always use your Tab key to move to the next cell.
Now when you get to Saturday and you hit Tab, you'll notice it moves you down to the next cell in the next row, so the Tab key will always move you to forward. Hold down Shift and press Tab, and you'll move backwards. And not only that, if there is content, it'll be selected, so you could type right over it if you needed to. And we're going to Shift+Tab all the way to Wednesday and type in correctly, if you made the same mistake as me.
Now we have to know exactly when the first of October is. It happens to be a Friday. When we click that cell, it's been preformatted, so that the alignment is in the top right-hand corner. We'll just type in a one, and we'll tab through, typing in the remaining days of the week. And if you make a mistake, don't worry; remember, Shift+Tab takes you back and you can type over what's there and just tab past anything that's already typed in.
All right, you've got the idea. You can finish off your table, typing in the remaining numbers if you need to. Then you can go back, highlight the cells that need to be reformatted, if necessary, and if there's content in them - even if there's not, you can highlight those cells. Just click and drag across them and start making changes to the text, just like you would working with regular text. That means from the Home tab you can go to the Font group, for example, start working with the font name, the font size. I'd like to see this in bold, and I'd like to see the color maybe changed from black to white.
We'll see how that looks when we click off. You see it's very hard to see, especially in the white row. So we're going to go back inside, select all of those cells by clicking and dragging, and change the color back to black, or maybe even a dark green would be nice. I'll go to the very dark green. There you go! You can see what that looks like by deselecting. That works out in both the shades: white or this shaded green color. So formatting your text once it's in a table, very similar to working with tables in Microsoft Word, working with a spreadsheet in Microsoft Excel, or just text on its own in any application.
Once the cells are highlighted, you have the access to all of the formatting options you would have on working with text in any program.
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