Join David Rivers for an in-depth discussion in this video Working with picture placeholders, part of Office 365: Publisher Essential Training.
- Well, if you were following along with me in the previous movie, and you did your homework, you now have a publication full of imagery. Images that replaced existing images in placeholders that were part of the template. Now, there is another way to get imagery into your publications, and that is to add your own placeholders. This is especially helpful if you happen to be collaborating with others. You want to put the placeholders on the publication page where those images belong and let someone else pop the images in there.
That's exactly what we're going to do with our newsletter. And you may have noticed when you were swapping out images that the original images appear on the scratch area. If you don't need them, just select them and delete them. For example, this image on the left-hand side, one click, hit the "delete" key on your keyboard, it's gone. I'm going to keep the logo just in case I need it later. But these over here, I don't need them. You can marquee select them by clicking and dragging around the outside, and one tap of the "delete" key on the keyboard removes them all.
Now here on page 2 down at the bottom, we have an empty space. This would be a good spot to add some pictures of Paris. Well, let's zoom in a little bit, I'm going to zoom in to close to 100%, and scroll down, and to the left so I can focus in on this area. Next I want to put in the placeholders where the images need to go. And by using placeholders, I can control their shape, their size, and their location. We do that by going to the "insert" tab and choosing "picture placeholder." And you can see a default placeholder appears, we can click and drag it into position, we can resize this.
I'm going to size it down just ever so slightly, and make sure it's right up near the left-hand side exactly where I want it. Now before I start adding images, I want four more of these, so I can copy and paste them. Before I do that, though, notice when you deselect by clicking anywhere outside the object, it disappears. It's still there, it just doesn't have any borders or anything. So to see it better, let's click to select it, go up to the "format" tab here, click "picture border," go down to "weight," and just choose a nice thin line.
We can fix that up later. Now when we deselect we see the placeholder for that image. Click again to select it, let's copy it. "Control+c" is the keyboard shortcut. Let's paste it, "control+v" is the keyboard shortcut, and we'll just move that over a little bit to the right. You could try to line it up, but we'll worry about that in a little bit. "Control+v" again to get a third one, "control+v" for a fourth, and "control+v" to get the last one.
And this one I do want to make sure is right over to the right-hand side where I want it. And now I'm going to select all of these. You can use a "marquee select" again to click and drag around the outside. And we can use a shortcut from the "format" tab. Go to the align drop-down. And let's distribute them horizontally. It's going to use the first and last one, and when we click this, evenly distribute them horizontally so they're spaced out perfectly. They're not lined up, but we can go back to the align drop-down, and maybe align their bottoms.
There we go. Now everything is lined up and spaced accordingly. So we have our placeholders, time to get some images in there. Now because there's no image there already, we only need to click once inside, right on the icon, and it takes us to the "Insert Pictures" dialogue. Browse from "File," in the Chapter4 folder you will find Paris. One, two, three, four, and five. So we'll put "Paris1" in there, click it, click "insert." And you'll notice you're in "crop mode." You can tell by the handles around the outside, and "crop" is highlighted.
So if we wanted to, we could make adjustments here moving the image around, but it looks to fit pretty well. So let's go on to the next one, click once, click "Browse." This time let's go to Paris2 and double-click, even faster. Let's get the other ones in there now. Click, browse, Paris3, double-click, and we're on to the fourth one. Same procedure. Browse. And we'll double-click Paris4. One more to go, these all seem to fit nicely.
And when we find "Paris5," double-click it, we have our images. Now if we want to, we can click and drag a marquee selection around the outside of all of these and go back to the picture border. I'm not going to remove it, I'm going to change the color to white. That click, deselect by clicking outside the selected objects. And you can see, that's pretty nice. Alright, so these happen to fit nicely into the box. Let's scroll up a little bit to the top of this page, page 2, where we did insert an image, and this was a placeholder that was sitting there already.
Click to select, click again to select the image, and let's go up to the "Format" tab and go into "crop mode" by clicking the top half of the crop button. And as you can see, the whole image is much taller than the one we see. And this is what I mean by clicking and dragging to adjust what we're seeing inside the placeholder. We weren't seeing a whole lot of the image, mostly the sky. And we can use those crop handles as well when we're in "crop mode," to crop out things we don't want.
But this is, I think, exactly what we want right here. Now we can just click into the background to see the fixed up image. And that's the beauty of placeholders. It doesn't matter what size the original image is, it will always fit inside the placeholder thanks to some cropping and adjusting options we have at our fingertips. Of course, there's a lot more we can do to adjust the images we're working with, we'll get into that next.
- Creating new publications
- Saving publications
- Inserting pages
- Working with text
- Creating bulleted and numbered lists
- Inserting and deleting objects, pictures, and tables
- Creating master pages
- Using building blocks
- Creating web publications
- Performing a mail merge
- Printing a publication