Join David Rivers for an in-depth discussion in this video Using building blocks, part of Office 365: Publisher Essential Training.
- Well because Publisher 2016 is all about helping you to create great looking publications quickly and easily, there's something called Building Blocks to help you build your publications just so. And in fact, you can create your own Building Blocks to save you time down the road. We're going explore Building Blocks now, continuing with our Landon Hotel newsletter, but let's experiment with some of the Building Blocks available to begin with, using a blank publication. We'll go up to File, and go down to New, and select Blank 8.5 x 11.
I have an update that's ready, I'm going to close that up and get back to that later. Now on my blank page, I can start building my publication, using those building blocks I was talking about, we access them from the Insert tab on the ribbon. Here there's a Building Blocks group, which includes Page Parts, Calendars, Borders and Accents, Advertisements, and more that we can't see, but can access using this expansion arrow on the bottom, right hand corner. Let's start with some Page Parts. Give it a click. You'll see some recently used ones at the top, if you've used Building Blocks, otherwise you're seeing headings at the top.
Pull Quotes, Sidebars, each of these categories has more than what we can see, but we might see something we like here to help us get started. Maybe we're going create a newsletter with a heading. Well, I don't see any headings I like here, so clicking More Page Parts is going to open up the Building Block library. Here I do see those headings, but a folder for all headings that can be clicked to display all of the other options. I like this one, Bubbles. Give it a click to view it over on the right hand side, if you like it, click Insert, and it's inserted right there on your page.
Of course, this is an object that's grouped together, many objects that can be moved around, it can also be sized using the sizing handles, I like it right up there at the top. Check out what shows up in the middle of that bubble. Landon Hotels. Why? Well, that's because we updated our business information in an earlier movie. If you didn't, you're not seeing Landon Hotels there. All right, now all we have to do is change up things like the newsletter title. How about Best Of Landon Hotel? We can change up the Volume, and newsletter dates, et cetera.
But we can also add other building blocks down below, just click anywhere outside the object to deselect it. And maybe we want another page part here, this time maybe we want to add a story. If we go down to Stories, you can see some pre-formatted options, and of course we can always go to More Page Parts, scroll down to Stories, and click All Stories to see all of our options. I kind of like this one here, it's very plain but it's going to work out. Give it a click, click Insert, and there's our title text for the story.
This is an object, grouped object that we can move around, and resize if we wanted to. Just click on the border to resize it, stretch it out, or maybe down the left hand side, change the Title Text. I'm going type in Announcement. And then you would add your content down below. Again, placeholder text part of that Building Block. Maybe down here a calendar. Click the Calendars drop down, you'll see some options for monthly calendars, for this month or the next month.
You can also get more calendars just like we did with the other building blocks. Let's choose one like this one perhaps, Echo, and it is an object that can be sized down, and moved with the four-sided arrow. I'm going to move it down here to the bottom right. You can see I'm building my publication thanks to these building blocks. Even Advertisements if I wanted to. Click the drop down, and I see some here like some different offers, a free offer. Maybe there's a percentage that we want to offer. I'm going to go to this zero percent off option, and I'm simply, with the four-sided arrow, going to drag it down and resize it using the handle.
Hold down your shift key if you want to constrain the proportions, and then just click inside. It is placeholder text. How about 20% off? There we go. And deselect by clicking in the background. You get the idea. Now, I mentioned you can create your own as well. If you already have content that you'd like to re-use, why not create a building block out of it? Let's go up to File, select Close, and no need to save what we've been experimenting with, click Don't Save and you're back to our Landon Hotel newsletter.
Maybe this block up here with Landon Hotels, and then the violet block down below, with the white line that turns black, maybe that group of objects we can use over and over again, and just change up this title in here. Well, let's click the Landon Hotels block at the top, hold down your shift key and click the block down below it, and as you hover over the text, you can still hold down your shift key while you click that, to select all of those, and click the group button to group them together.
Now we can create a building block out of this, just go to any one of those objects inside the selected area, right click and choose Save As Building Block. Now we get to give it a title. How about LH Title Header? We can add a more descriptive text down below, if we wanted to. Where's it going to go? To a Page Part? Well, maybe it should be a Page Part. You can see the other options really don't apply, so yeah, a Page Part, leave it there. What category? Click the drop down, and in this case, it would be a Heading.
We could add key words if we want to find it easily, but let's just click OK. We now have our Page Part. Now you should have the Landon Hotel Logo here as well, let's right click it and save it as a Building Block. The title for this one will be LH Logo. The description, how about White Background? Should it be part of the Page Parts? Let's click the drop down. Hmmm, it's probably more likely Business Information. And when we click the drop down for Category, Logos is an option.
There we go. Click OK. And now we have those available to us as Building Blocks that we can add to our publications going forward. Let's try it out. So go up to File, New, Blank 8.5 x 11, let's go up to Insert, next we'll go to Building Blocks. Now, we did create one that was one of the Page Parts, so we can click that drop down, and if we look at the headings, there it is. Our Landon Hotels.
Just hover over it, you'll see LH Title Header. Give it a click, and there it is. Now keep in mind that it's going to use this publication's color scheme and font scheme, so we have all of the content, it just looks different in this particular publication that uses a different set of colors and a different set of fonts. That's interesting. It's going to save us a lot of time. Now we want the logo maybe up here. So we'll go back to the Building Blocks. I don't see Business Information. Let's click that expansion arrow.
Ah, there it is. Business Information. Give it a click. And let's go down to the Logos. you'll see an alphabetical listing, including our LH Logo. Give it a click. Click Insert. Now you have the logo, which can be placed wherever you want it, like so. So I think you get the idea how Building Blocks can really save you a lot of time when building a publication, especially if you have content you want to reuse. Consider creating your own Building Blocks to help you when creating publications going forward.
- Creating new publications
- Saving publications
- Inserting pages
- Working with text
- Creating bulleted and numbered lists
- Inserting and deleting objects, pictures, and tables
- Creating master pages
- Using building blocks
- Creating web publications
- Performing a mail merge
- Printing a publication