Having text fit properly inside a frame maximizes readability. Learn how to use AutoFit to make text fit nicely inside a text frame.
- [Instructor] As you continue to work with Publisher, you'll realize your biggest challenge when adding text to placeholder text boxes is to get it to fit properly, make it look good at the same time. There are some tools to help with that which we're going to explore in this movie with our HP brochure we've been building. HP_brochure0202 if you're skipping to this movie or catching up. Let's go to the back panel here. You can see on page one there are three panels. The back panel here has a couple of different placeholders. There's one at the top. Let's click up there where we see Back Panel Heading and zoom in to that. Let's go to 100%. You can see that the text is highlighted, waiting for us to type in our own. So let's type in About Hansel & Petal. We'll use the ampersand. And that fits okay. It doesn't fill the box. It's not too much for the box. But if we want it to look perfect, in other words, get the best fit, we can go up here to a context sensitive ribbon, the Text Box Tools tab, which appears because we're inside a text box. Go ahead and click up there. Next we'll go over here to the left-hand side in the text section where you'll see a Text Fit drop down. Go ahead and give that a click. You can see it's set, by default from the template, to shrink the text if it overflows the text box. Well, that's not an issue. In fact, there's not enough text for this text box. So we might want to do something else. Notice the other options, like Grow Text Box to Fit. If there's, again, too much text, another option is to have the text box get bigger. We don't want that. The other option at the bottom is Do Not AutoFit and let us handle it, sizing the font, for example, until it looks good. Or, I like this one at the top, Best Fit. This is going to increase or decrease the size of the text inside the text box. So it either fills the text box or shrinks down so it doesn't overflow. Let's choose Best Fit and see what happens. You can see it actually increased the size of our text so it fills the width of our text box. That looks pretty good. Click in the background to deselect. Now down below we have another area where we can add a lot of information about Hansel & Petal. When we click down there you can see the way it's formatted right now, the font, the font size. Instead of typing I have a document for you, a Word document, so if you go to your Exercise Files in the Chapter 2 folder, you can open up this document called HanandPBio. You can see it's multiple pages. Up at the top we have a nice logo, a table of contents. It's the company bio information that we want though. So let's click and drag across from Hansel and Petal down to the period after care. That's what we want to copy. You can click the copy button from the Home tab or you can use the keyboard shortcut, Control C, and then use Alt Tab to switch back to Publisher. Here's where we want to paste it, but we want to make sure we paste it properly. So let's go up to the View tab first of all, and zoom to Selected Objects. That way we can see the entire box. Notice that it contains a graphic in there as well. Next we'll go to the Home tab on the ribbon, and instead of clicking paste, which will simply just paste it the way we saw it in Word, click the drop down right below it. You'll see some options like Merge Formatting and there it is, Keep Text Only. By keeping the text only, we don't worry about copying formatting from Word into our Publisher document here. Instead it will just be the text, and it will take on the current formatting that appears inside this text box. So let's choose that, Kept Text Only. And you can see what happens. It's pasted in there, and it looks exactly the way the placeholder text looked, and it doesn't quite fill. Again, this is a perfect opportunity now to go up to our Text Box Tools, go the Text Fit drop down. We don't need to shrink anything. What we do need to do is increase the font size, and we'll let Publisher do it by clicking Best Fit. You can see it increases everything to fit nicely inside the text box running right up to the graphic down below. So click in the background, and let's zoom out now. We'll go back to our View tab and choose Whole Page to get a feel for what that looks like. Laid out very nicely thanks to the AutoFit options that appear here in Publisher when working with text.
- Starting a new document
- Working with text
- Working with objects
- Working with graphics
- Working with tables
- Customizing layout and design
- Printing and sharing publications