Join David Rivers for an in-depth discussion in this video Understanding the interface, part of Office 365: Publisher Essential Training.
- Well, it's time to launch Publisher 2016 and get comfortable in our environment by taking a tour of the user interface. As you can see here, I'm in Windows 8.1 You may be using Windows 10, Windows 7. It's time to launch. Here from the start screen, I can simply start typing publisher, and you can see in the search pane over here in the right-hand side, Publisher 2016 shows up as an option. Clicking it is going to launch it in the desktop environment. We saw a quick flash of that, and this is what you see when you first launch Publisher, the start screen.
So let's take a look over here on the left-hand side. By default, you're going to see a recently used list. So as you work with Publisher over time and begin to work with many different publications, maybe returning to some of those publications to continue working on them, they'll show up here on your Recent list so you can get back to them quickly. And if the file you're looking for is not there, you can always click Open Other Publications to navigate to the location where you've saved your publication and access it there.
Now, if you want to create a new publication, you go to the right-hand side, and as you can see, there are templates to choose from. Featured is highlighted. Now, down below you'll see featured templates, including the default, which is a blank eight and a half by 11 brand new publication that allows you to start right from scratch. You're not getting any head starts there. Same thing for the 11 x 8.5 or landscape version of that. But then there are some other blank ones to choose from, and as we scroll down, you'll see some that will help you get a head start with newsletters, thank you cards.
Scrolling a little further down, we see some labels and calendars and so on. These are just the featured ones. We can go to the built-in ones by clicking Built-In and access many different templates from there. Now, the other option is to get some templates online. So if you're connected to the Internet, and you'll know if you are if you can see you're logged in up here in the top right-hand corner, you can click in the search field. Maybe you want to create a newsletter. You type in newsletter, press enter, and it's going to change your screen up a little bit to show you some online options for creating newsletters.
Lots of cool thumbnails to select from here, but you'll also notice categories on the right-hand side. So if you wanted to create a newsletter that was business type newsletter, you could go to Business. Give it a click, and it's going to show you the business-related newsletters, and because it's part of the Office suite, you'll also see down below other templates. For example, Word has five templates for creating newsletters. Here in publisher, we see the other six for a total of 11. We see those numbers down the right-hand side.
Now, this is backstage view. You can see over here on the left-hand side New, Open. We can access our account and options from here, but click the Back button at the very top to go back to that start screen, and we're simply going to select the featured, built-in Blank 8.5 x 11 template. One click opens it up with a brand new page ready to start creating. Now, here's where we can tour the user interface. If you've used any of the Office apps, this is going to feel very familiar. Up at the very top left-hand corner, we see the quick access toolbar with buttons that appear there by default like the Save button, Undo, Redo.
You can see I have a button here for switching between Touch and Mouse Mode. But there is a drop-down arrow here that we can click that shows which ones are visible with check marks and which ones we can add by clicking them, and the ones with check marks can be removed if you don't use them, so you can remove them. But we'll get into customizing the quick access toolbar a little bit later on. There's all kinds of commands we can add there, even change its location. Let's click in the background to close that up. As part of the title bar, you'll see the name of your publication at the top, and until you save it, it'll simply be the word publication and a number.
And then way over here on the right-hand side, you'll see some buttons for help. F1 is your keyboard shortcut. There's the Minimize button to minimize this, keep it running in the background while we do other things and come back to it later. We can also restore this down or maximize it up depending on its current situation. You can see right now it is maximized. That's why hovering over this button shows Restore Down. There's the Close button to close everything up. And if you're logged in, you'll see your credentials up here. You can access them with a click right from here.
Like, sign out if you didn't want to be signed in while working in Publisher, but we're going to leave ourselves signed in because that gives us access to a number of additional options. All right, let's go to the ribbon now. The ribbon has a number of tabs across the top, beginning with the File tab, which is not really the ribbon. Clicking here takes us to that backstage view, and here you can see we can get information about our current publication right at the top. Business information will show up here, and we can edit that. We will. There's a design checker that we'll check out later on as well.
Embedded font information can be accessed from here, but if you want to create a new publication, open an existing one, save your changes, save as, print, et cetera. Exporting when you're ready to share your publications with others. You can even close up the file but keep Publisher running so you can continue to work with it. Account and Options also appear down at the very bottom. We can click the Back button to go back to our publication. Now, the ribbon is like any other ribbon in the Office suite where we see the tabs representing the different things we can do.
The Home tab is broken up into groups with a Clipboard for cutting and copying and pasting. Then we have a Font group for formatting. Paragraph formatting shows up here as well. When we go to the Insert tab, we see all the different kinds of things we can insert broken up into different groups like Pages, Illustrations. Text over here. Header, Footer, pager numbering, we'll get into that too later on. One tab we don't see in many of the other applications is Page Design. Clicking here shows us some of the page design groups that we can access to change the look and feel of our publication, like changing templates.
Page Setup is here. Check out all the different color schemes and font schemes that we can access from the Schemes group on this ribbon. Even access the background and master pages from here. When we're ready to share, we might want to do a mail merge or an email Merge. Going to Mailings gives us those options. When we're ready to review, check spelling and grammar, research, thesaurus, language checking. It can all be done from Review, and then there's the View tab at the end for changing up the way we're looking at our publication.
You can see the defaults over here under Views, the Normal view and Single Page. Now, when we work with bigger publications, multi-page publications, we might want to change it to a two-page spread where we look at the first page by itself and then pages two and three would be side by side. We can also change up the views, including zooming, et cetera, down at the bottom of our screen. Down in the bottom right-hand corner, you can see currently this little icon, as we hover over it, is Single Page. It's selected, and as we move to the right, there's the Two-Page Spread option as well.
There's our current zoom level, and depending on your screen resolution, you're probably looking at the entire page. And if you are, you're going to be at a lower percentage, and we can click and drag this slider to change the zoom level. Maybe you want to zoom up to a full size or actual size, like 100% You can use the plus and minus signs to move it around. You can also click anywhere on the Zoom slider and a location where you think is kinda the zoom level you want. And if you want to be very precise, you can go up to this View tab with it selected and click Whole Page, for example, to go back to viewing the entire page.
This is a great for getting a feel for the layout of your publication, but when you want to work on the nitty gritty, you'll be zooming in to work on different areas of your page. And speaking of that, you'll notice when you move your mouse pointer around the page, there are rulers across the top and down the left-hand side and markers moving around. And in the bottom left-hand corner, you can see the exact coordinates of your mouse down here next to the page you're on, and you as move around, this allows you to be very precise with your measurements when placing things, moving them around, resizing them, for example.
And over here on the right as well as across the bottom, you'll see a scroll bar for scrolling up and down, left and right, and then buttons below the scroll bar on the right for moving from page to page. Previous and Next Page buttons allow you to quickly move from page to page. All right, so that's a quick tour of the user interface here in Publisher 2016. Now that you're feeling comfortable in your environment, might be time to think about creating things.
- Creating new publications
- Saving publications
- Inserting pages
- Working with text
- Creating bulleted and numbered lists
- Inserting and deleting objects, pictures, and tables
- Creating master pages
- Using building blocks
- Creating web publications
- Performing a mail merge
- Printing a publication