Join David Rivers for an in-depth discussion in this video Setting commercial print options, part of Publisher 2016 Essential Training.
- When your publication requires a more professional output than what you can create at home on your printer or even at the office, you can package up the publication for a commercial press. That's exactly what we're going to do with our Landon Hotel newsletter we've been working with, and we're going to go up to the File tab now and instead of going to Print, we're going to go down to Export and click there because there is a Pack and Go section that allows you to package up your publication for photo printing, also for another computer, we'll get to that later.
If you're going to take it to a commercial printer, Save for a Commercial Printer is the option you'll choose, give it a click. Next you'll see Commercial Press is the default that appears now as your first option and this does create a fairly large file size, but it also creates the highest quality and it is suitable for commercial printing. Click the drop-down to see those other options. We are going to take ours to a commercial press so we'll select that, and when you do this, the default is to send the commercial print house both a PDF copy of your publication as well as the original .pub file.
Click the drop-down if you only want to send them the PDF, maybe that's all they require. You'll need to collaborate and have a discussion with them before you package up your publication to go to that commercial print press. Notice also, you could send them just the pub file but we want to send them both and all you have to do now is click Pack and Go Wizard. Next you'll choose a location to save your file, odds are pretty good you're not going to be copying it to a floppy disk, so we'll choose Other location, could be a USB drive, a temporary drive, click the Browse button to select it.
I'm going to go directly to the desktop so we can investigate what actually gets created here. So with Desktop selected, we'll click Select Folder and then click Next. So as you can see, it's actually creating the package and, if we wanted to, we could print a composite proof right now to our printer if we wanted a copy of it. I don't, I'm going to deselect the checkbox and click OK. That means I can minimize Publisher, go to my desktop to see that a zipped file has been created called LH_News0900.
You can see that it is compressed and that's because if we double-click it, there are more than one file to find in here, an XML document with information about our publication, there's the PDF version, and there's the publisher version of our publication in the highest quality because we packaged it to go to a commercial press. So when we close this up, all we have to do is attach that to an email and send it off if it's not too large, or take it to the commercial print house on a USB drive or even save it to the cloud, another option here in Publisher if you're going to be sharing and collaborating with others.
Let's just flip back now to Publisher because we want to go to that publication to look at some other options that may be of consideration when you have discussions with the commercial print house you'll be working with. For example, go up to File and with Info selected, go to Embedded Font Information where you can manage embedded fonts. You'll see a list of the fonts being used in your publication, and notice that we can embed TrueType fonts when we're saving this. Maybe the commercial press requires that you embed the TrueType fonts, and they'll tell you that you can come in here to turn it on, or Do not embed common system fonts if they have those fonts, you can choose not to embed them, it keeps the file size down a little bit, or maybe they want them all embedded, it's up to them and you'll need to come in here to select the options that best suit the commercial print house you're using.
I'm going to click Cancel, just one of the considerations that they might show you when you collaborate with them on packaging up your publication to go to a commercial print house.
- Creating new publications
- Saving publications
- Inserting pages
- Working with text
- Creating bulleted and numbered lists
- Inserting and deleting objects, pictures, and tables
- Creating master pages
- Using building blocks
- Creating web publications
- Performing a mail merge
- Printing a publication