Join David Rivers for an in-depth discussion in this video Saving your publication for a commercial printer, part of Publisher 2010 Essential Training.
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Once you have created your publication and you have checked out the commercial print settings, it's time to save the publication and get it ready for the commercial print house. So in this case, we do not simply just save the publication like we normally would; we will go to Backstage view by clicking the File tab and go down to Save and Send. There are number of different options for saving and sending your publications. In the Pack and Go group, down the left-hand side, you will see Save for a Commercial Printer. When you select this, you will have a couple of options to choose from before using the Pack and Go Wizard.
So let's, first of all, look at the first dropdown where it says Commercial Press. This is the best option for a commercial print house; it will create the largest file with the highest quality. There are some other options like High- quality printing, Standard, and Minimum size. If you are in touch with your commercial print house, they will probably suggest using the commercial press settings, but talk to them about it, and once you have made your selection, you go to the second dropdown now and decide what kinds of files you will be sending them. Notice both PDF and Publisher files will be created when we use the Pack and Go Wizard with this default.
The other option is just a PDF or just a Publisher file. But we will leave it at both. Now when you use the Pack and Go Wizard button, you will see the dialog box showing up, asking where you would like to pack your publication to. So it could be burned onto a disc if you have a CD or DVD burner. That's a great option. Then you can just hand it off to them on a disc, or you can choose another location. Maybe it's a USB drive, for example. I am going to put mine right on the desktop here and click Next.
You can see it did not take very long. The wizard copied the packed files into the directory selector, which was the desktop, and if we want to make changes to the publication, we have to use this Pack and Go Wizard again to make sure that those changes are saved in the group of files. So I will click OK. Now what we have to do is go into the location we chose to see what was created for us. So let's minimize Publisher. You can go to the location you chose. I chose the desktop, and you can see an entire folder is created here with the name of my publication Resume3, and you can see it has got a different extension.
When we double-click to open up this folder, you will see there is a zip file. This is easily copied to a USB drive or burned onto a disc that you can hand off to the commercial print house. So we have all of the fonts and any linked graphics and so on that they need, as well as the publication itself, and that's how you get things ready to hand off to a professional commercial print house.
- Exploring the user interface
- Creating and saving publications
- Adjusting page and print setup options
- Working with bulleted and numbered lists
- Changing the appearance of typography
- Translating text into other languages
- Aligning, layering, and formatting objects
- Inserting pictures and graphics
- Working with tables
- Creating master pages
- Using Design Checker to fix design issues
- Preparing publications for the web
- Performing mail merges
- Preparing publications for commercial print
- Previewing and printing publications
- Sharing publications with Pack and Go