Join David Rivers for an in-depth discussion in this video Getting started with the Publisher interface, part of Publisher 2007 Essential Training.
- [Narrator] I often get asked by people, what's the difference between Microsoft Word and Microsoft Publisher? If I've already got Microsoft Word, why would I actually go out and get Publisher and use that instead? If you know Microsoft Word, you know that it's very capable of creating documents. If you needed to work with text and graphics, and there's a number of templates to work with. If you wanted to get into tables and columns, and that kind of stuff, Word is great. You do have to have a very good knowledge of Microsoft Word to accomplish all of those things.
Publisher is a little bit different. It's really designed for publication. So if you plan on putting out brochures, if you plan on creating calendars, business cards, anything that could be sent to a commercial printer, for example, like fliers, then Publisher is probably the right application for you, because it makes it so much easier to get those things done. The list of templates you're going to see is incredible, and using those templates give you a great head start. Throw in the fact that you can add some information that can be re-used from various document to document, just the ease of use and the ability to prepare your documents for commercial printers built into Publisher makes it the right application for you, if that's your plan.
Obviously for us to explore all of this stuff that I'm talking about we need to launch the application. Here we are in Windows Vista. I'm going to come down to the bottom left corner here, and there's my Start button. I'm going to give it a click. If you've already been using Publisher, and you've used it recently it may show up here on this list of recently used applications. There's my Publisher right there. If it's not there though, then you might be tempted to go to All Programs and go and try and find it in the various folders, etc., like Microsoft Office, for example.
You don't need to do that. Just so you know, there's a better and faster way now in Vista. Down here where it says Start Search, you can click down here and just start to type in Publisher. You can see when I type in p-u-b, as in Publisher, I've got two options. One's a program called Microsoft Office Publisher 2007, and the other is a folder called Public. That's what I want right there. I'm going to click on Microsoft Office Publisher 2007 and it launches the application. We're going to need to get familiar with our surroundings, so that's what we're going to do now.
Starting at the very top, you can see where it says Microsoft Publisher up here. We call that the Title bar, like we always have. On the far right-hand side of our title bar we've got our Minimize button. So minimizing this is going to keep it open, but minimize so we can go and work on other applications. We've got our Restore Down button. That's because right now our screen, our application, is maximized. It's filling the entire screen. When we click the Restore button, you can see that the window now does not fill our entire screen and this becomes a maximize button.
Clicking the Maximize button, again, has it filling our entire screen. It's much easier to work in Publisher if you've got it maximized. When you're done working with Publisher, you can come up here to the top right corner to close down the entire application. That's our Title bar. Just below that is our Menu bar. Some of the applications in Office 2007 have had drastic changes made to their UI. Publisher's not one of them. They couldn't invest all of their time and effort into every single application, so Publisher, you'll notice, is very familiar if you've used it in the past.
We still have a Menu bar here with File, Edit, View, all the way across to Help. On the far right of our Menu bar, you can see I can also come in here to type a help question. I can just type in a question and it's going to go through the help files and give me related answers. The File menu, if I click on it, has a drop-down menu that includes a number of file commands, like creating a new file, opening files, importing. And you can see some of these that aren't available yet, like saving, and printing, and so on, because I don't have an actual document or file open on my screen yet.
As I move across to Edit, these are the edit commands. Then I've got view commands. Look at all of the insert options from the Insert menu. Here's all my formatting commands. So every command, anything that I can do in Publisher, will be found in these menus. I'm going to click on Format here to collapse that menu. Just below this we're accustom to seeing some kind of tool bar or tool bars. Because we launched Publisher for the very first time here, the default settings take place showing us what we see here, our Getting Started screen.
The Getting Started screen down here includes some panes. Over here on the left, you can see Publication Types. These are the various categories for the templates that you would see over here in this main pane. So Getting Started is selected. If I come down to Publication Types and I click on Blank Page Sizes, you can see what happens over here. I'm seeing all my blank pages. I'm going to go down to Envelopes to see a selection of envelope templates. Newsletters, for example, and so on. If you want to get started quickly, it's not bad to have this Getting Started screen show up every time you launch Publisher.
You can see there's another section over here, depending on what template is selected. You'll have some options over here on the right hand side. This, as I mentioned, is the Getting Started screen. I can search for templates and we're going to talk about templates a little bit later on. If I don't want to actually select from this list of publication types and go through these steps to get started, I can close this screen. This Close button over here is going to close my Getting Started screen. This is probably what you're used to seeing in the past when you would launch Microsoft Publisher, a new blank publication.
Of course, we can get Getting Started back on the screen. We'll talk about that later too. But let's continue our tour of the user interface, because we've already talked about at the top here, which is our Title bar. We've talked about the Menu bar, and now we see the Tool bar, or tool bars, is what I should say because we do have more than one showing up here. Our standard toolbar has shortcuts to New, Open, Save, and Send. All of these, including Print and Print Preview, show up on our File menu. Again, they would probably be more frequently used commands that you would find from the File menu here.
Moving across, you can see some editing ones. Over here like Cut, Copy, Paste, none of them available right now to select from because there's nothing in our publication to cut, or to copy, or to paste. There's Undo and Redo. You can see as we go across, we've got all kinds of stuff, including some formatting. There's a Columns button. Here's our zoom levels and we've got zoom buttons. We'll be using those a little bit later as well. You can see we can create text box links, all kinds of cool stuff. Down below, we've got our formatting toolbar as well.
We've got Publisher Tasks. This is a button and then we've got some font options, some formatting options. Bold, Italic, Underline. There's our alignment. There's our numbering and bullets. So all kinds of formatting stuff down below our standard tool bars. Over on the far left, we've also got a tool box. You can see this is the button we use for selecting objects. This is our mouse pointer. Here's a text box, here's where we go to insert tables. We've got WordArt and if you've used Microsoft Word, it's the exact same thing.
Here's where we go to insert pictures. Draw lines, shapes, and so on. So we call that the tool box. Then we've got our pane over here for format publication. You can see we've got page options, color schemes, font schemes. Publisher's doing a really good job of putting everything you might need in a publication at your fingertips. So you don't have to go searching through all of the menus. Across the top and down the left hand side, we've also got rulers. We can use the rulers to line things up, to measure shapes and boxes to exact measurements.
You can see as I move my mouse, that I see where I am on the ruler, both horizontally across the top and down the left hand side as well. This is great for alignment. I can also use guides that we'll talk about later. You can see when I move into a ruler, I can click and drag to create a guide, either a horizontal or vertical one, by coming over here on the left hand side. I've also got scroll bars over here for scrolling up and down through the pages in my documents. If I need to scroll up and down through multiple pages I can use the scroll bar and I've also got one down at the bottom in case my publication is too wide to fit on one screen.
So if I'm going in landscape mode, for example, where the page is turned sideways, and I'm zoomed in to a high level, I may need this scroll bar here to scroll left to right. We also have a status bar down at the bottom. We're going to start to see pieces of information show up down here as we work on publications, such as the pages so we can flip from one page to another quickly down here. As we insert pages, you can see my object position as well down here and we've also got a little button for object size. When we start creating objects and start placing things on our page, we're going to see information down below.
Already, you can see as I move my mouse pointer on the page, I'm getting position information down below on the status bar. That covers Getting Started, the application launched, and then a quick tour of the user interface. Obviously, as we start to go through the various lessons in this title you're going to get even more familiar with all of the various tools and features of Publisher 2007.