Join Bonnie Biafore for an in-depth discussion in this video Working with part-time workers and teams, part of Project Management Foundations: Schedules.
Getting assignments right for part time workers and teams is an important step toward forecasting a schedule with accuracy. Part-time workers take longer to complete work, because they don't work full time. If a task is estimated as one full work day, someone working half time will need two workdays to finish. When you assign a part time worker, the first step is specifying the person's availability. For instance, four hours a day for someone working half-time. The second step is specifying when the part-timer works.
When they work comes into play when a task requires interaction, because you have to schedule it for a day and time that they're available. Think about the editor who works half-time. If you schedule a meeting with the editor to review the training content, you have to schedule it during the editor's work hours. An alternative approach is to ask a part time worker if they can come in at the time when the task is scheduled. This approach is a good thing to try when a meeting includes several people, and most of them can already make it at the same time. Another special case in assigning resources, is handling a team of workers with the same interchangeable skills, like editors. Assign the team by a team name, not individuals names. In this case, it's more important to get the specified skill, than an individual worker.
For a team, the availability is more than full time. For example, 400% for a four person team. And because you're assigning a team, the task won't take as long. In the sample project, the content developers are a team just like this. Perhaps when you planned the project you assigned a single content developer to write content, and task duration was eight weeks. If you find out that you can get the entire four person content developer team, you have four full-time workers, so the task shortens to two weeks. Keep in mind that teams have overhead time that they spend in communication and interaction.
If you switch a single person assignment to a team assignment, add 5 to 10% to your estimate to account for this overhead. Then assign the team to the task. Part-time workers and teams, don't work the same schedules or same number of hours as full-time workers. By assigning part-time workers and teams to reflect their availability. You can build a more accurate schedule that makes it easier to keep your project on track when work is underway.
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- Identifying the work that needs to be done
- Adding milestones
- Delaying or overlapping tasks with lag and lead time
- Assigning resources
- Balancing workloads
- Adding buffers and baselines to the schedule
- Uncovering and correcting out schedule problems<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.