Learn how to model your team's work schedules effectively in Microsoft Project. Find out how to create shift calendars, schedule tasks, and assign schedules to resources.
- [Bonnie] Hi, I'm Bonne Biafore. Thanks for joining me to learn more about Microsoft Project. In this course, we'll start with the basics. I'll show you how to set up and fine-tune calendars, whether they're for your entire organization, resources with special schedules, or tasks that have to run during specific times. We'll start by setting up a calendar for your organization. Including adding company holidays, and defining typical work days and hours.
We'll also look at assigning calendars to projects, resources, and even tasks to see how they control when work is scheduled. Next, we'll dig deeper into customizing calendars. I'll show you how to modify work weeks and create exceptions to the regular working schedule for holidays and other kinds of time off. I'll also guide you through a more advanced calendar customization, creating a calendar when the work schedule repeats every two weeks instead of just one.
Finally, we'll explore a few special cases for calendars, like using elapsed days, working with different calendars in a master project file, and copying your calendars to other projects. Once you master calendars and project, you'll be able to schedule project work when people are available. Speaking of working time, I believe it's time for us to model work schedules with project calendars.
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file