When you update a project schedule, it's important to do so in a minimally invasive way so that team members are not overwhelmed with constant status tracking. When you set up a table in Microsoft Office Project specifically for updating, you're able to streamline the process. In this video tutorial, learn how to go about easily updating the schedule.
Updating your project's schedule is crucial, but you have to be smart about…collecting data and updating your project's status. That way, team members aren't…overburdened with status reporting and you can update your schedule without spending too much time.…The first thing to think about is what information you're going to use to update your project.…If you're manually updating your project file you really want to update…tasks not assignments, that way you have fewer things to update.…It also helps to have a table set up with all the fields that you update.…
So I'm going to apply a table that I created specifically for updating.…On the VIEW tab click Tables and you can see under the Custom Heading, there's…an Updates table, so I am going to apply that.…The first column after the Task Name is Actual Start, and that makes sense…because when you start to update tasks the very first thing you're going to put…in is the Actual Start date.…But then after that the next two fields are Actual Duration and Remaining Duration.…
Author
Released
4/18/2013- Choosing the right Project edition
- Creating and saving projects
- Setting up calendars
- Creating individual and recurring tasks
- Linking and timing tasks
- Assigning tasks to resources
- Viewing your data differently with sorting, grouping, and filtering
- Fine-tuning the project schedule
- Understanding baseline, schedule, and actual values
- Reporting on the project status
- Sharing projects<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Skill Level Beginner
Duration
Views
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Introduction
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Welcome57s
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1. Working with Project
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Using the Ribbon4m 19s
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Finding commands3m 49s
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2. Setting Up Project Files
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Setting up calendars2m 45s
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Setting basic options5m 27s
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3. Creating Tasks
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Creating a manual task2m 31s
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Creating a milestone task1m 25s
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Creating a recurring task4m 18s
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Creating a summary task4m 8s
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Displaying summary tasks2m 30s
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4. Linking and Timing Tasks
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Linking tasks5m 51s
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Adding lag or lead time2m 46s
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Viewing tasks and task links4m 57s
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5. Creating Resources
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Understanding resources2m 16s
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Creating a work resource8m 45s
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Creating a cost resource3m 21s
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6. Assigning Tasks to Resources
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Finding overallocations3m 56s
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7. Working with Views
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Choosing a view4m 50s
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Working with a table3m 1s
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Using the Timeline view5m 17s
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Sorting tasks and resources4m 27s
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Grouping tasks and resources4m 45s
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Modifying task bar layout2m 48s
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Modifying text formatting2m 52s
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8. Fine-Tuning the Project Schedule
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Reviewing the critical path3m 53s
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Splitting a task2m 7s
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Adjusting a work contour2m 53s
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Leveling resources4m 54s
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Inactivating a task2m 41s
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9. Tracking and Managing a Project
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Adding tasks to a baseline5m 54s
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Updating the schedule8m 45s
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Assigning overtime4m 35s
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Updating costs2m 15s
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Rescheduling unfinished work3m 45s
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10. Viewing and Reporting Project Information
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Using earned value5m 12s
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Printing views and reports4m 22s
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11. Sharing Projects
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Saving to other formats5m 27s
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Importing and exporting5m 47s
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Conclusion
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Next steps56s
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Video: Updating the schedule