The project resource sheet allows you to see the full scope of your resources by resource type. Understanding resources in Microsoft Project in the Microsoft Office suite will help you keep track of them when working with your tasks. The resources sheet will help you track resource timetables, costs associated with resources, resource quantities and more. This video explains the three different types of resources and how their set type affects the other areas of the resource sheet.
Projects need resources like people and equipment. The availability and cost of resources like these affect the Project schedule and cost. But you also might spend money on things like materials, travel or training. Project has several resource types to represent the resources you use in your projects. Depending on the type of resource you will fill in different fields. The best place to look at resources is to the Resource Sheet. So on the View tab, click Resource Sheet. I can see this Project has several resources already in place.
So let's look at the different types of resources you can use in a Project. The first list of resources is Work resources and those are resources you assign by time. So for example people who you assign by the hour or the day, and Equipment like this dumpster that maybe you rent for a day or a week. How much time resources have available and their work schedules will determine how long tasks take. In addition, their cost will affect the labor cost for your Project. The next type is a material resource and we have a few here.
The thing about material resources is you don't assign it by time instead you assigned them by quantity. For example you assign a number of boxes for packing up the office, because time isn't involved, material resources are a little bit simpler to set up, because basically you just put in a cost per unit. Then when you assign the material or resources, you just put in the quantity. The third type is a Cost resource and by process some elimination if you don't assign by time and you don't assign by quantity, then you're going to use cost resource.
So it's things like lodging, airfare, permits, fees, tuition that sort of thing. If you noticed, there is no cost involved in the Resource Sheet and that means you actually apply the cost when you assign the cost resource. The interesting thing about that is that that means that a cost resource can vary every time you assign it, which is really good because airfares will be different, almost every time. When you set up the resources you need in Project and then assign them to tasks, the program can calculate when tasks occur, how long they will take and how much they will cost.
Author
Released
4/18/2013- Choosing the right Project edition
- Creating and saving projects
- Setting up calendars
- Creating individual and recurring tasks
- Linking and timing tasks
- Assigning tasks to resources
- Viewing your data differently with sorting, grouping, and filtering
- Fine-tuning the project schedule
- Understanding baseline, schedule, and actual values
- Reporting on the project status
- Sharing projects<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Skill Level Beginner
Duration
Views
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Introduction
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Welcome57s
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1. Working with Project
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Using the Ribbon4m 19s
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Finding commands3m 49s
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2. Setting Up Project Files
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Setting up calendars2m 45s
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Setting basic options5m 27s
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3. Creating Tasks
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Creating a manual task2m 31s
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Creating a milestone task1m 25s
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Creating a recurring task4m 18s
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Creating a summary task4m 8s
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Displaying summary tasks2m 30s
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4. Linking and Timing Tasks
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Linking tasks5m 51s
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Adding lag or lead time2m 46s
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Viewing tasks and task links4m 57s
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5. Creating Resources
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Understanding resources2m 16s
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Creating a work resource8m 45s
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Creating a cost resource3m 21s
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6. Assigning Tasks to Resources
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Finding overallocations3m 56s
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7. Working with Views
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Choosing a view4m 50s
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Working with a table3m 1s
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Using the Timeline view5m 17s
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Sorting tasks and resources4m 27s
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Grouping tasks and resources4m 45s
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Modifying task bar layout2m 48s
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Modifying text formatting2m 52s
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8. Fine-Tuning the Project Schedule
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Reviewing the critical path3m 53s
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Splitting a task2m 7s
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Adjusting a work contour2m 53s
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Leveling resources4m 54s
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Inactivating a task2m 41s
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9. Tracking and Managing a Project
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Adding tasks to a baseline5m 54s
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Updating the schedule8m 45s
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Assigning overtime4m 35s
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Updating costs2m 15s
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Rescheduling unfinished work3m 45s
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10. Viewing and Reporting Project Information
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Using earned value5m 12s
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Printing views and reports4m 22s
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11. Sharing Projects
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Saving to other formats5m 27s
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Importing and exporting5m 47s
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Conclusion
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Next steps56s
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Video: Understanding resources