This video examines the working days and times that Project defines by default in the built-in standard calendar. It shows where to find the work week definition and exceptions in a calendar.
- [Instructor] The standard calendar that comes with project already has working days and times that correspond to many organizations' work schedules. And the standard calendar is the one project assigns to new projects by default. Let's start by seeing whether the default standard calendar works for you. To work with calendars, head to the Project tab. In the properties section, click Change Working Time.
The Change Working Time dialogue box has almost everything you need to work with calendars. First off, we've got the for calendar box. This is where you can select a calendar to work on. Right now, it says standard and in parentheses, project calendar. And what that means is that this project has the standard calendar assigned as it's project calendar. So that applies to the entire project.
If we go down to the bottom half of the dialogue box and click work weeks, there's one work week and it's called default. That's in every calendar automatically. Start and finish are set to NA. That means that this default work week applies to all dates. Notice, in the top half of the box, there is a calendar that you can scroll through. And to the right of that calendar, it will tell you the working times for whatever day you select.
We can take a look at what the standard calendar represents just by looking at the calendar and these working times. For example, the white cells represent working days. In the standard calendar, Monday through Friday are working days. Saturday and Sunday are gray cells so they're non-working. When I select a working day, I can see that the default work week is set up so that Monday through Friday is eight to five with an hour for lunch.
If I click a gray cell, it will tell me that's a non-working day. Another way to look at the work week is to click this details button next to the work weeks table. If you select Sunday or Saturday in the standard calendar, there are no times in this table which means it's a non-working day. On the other hand, if I drag over Monday through Friday the table shows eight to five with an hour for lunch. Those are the project's default times.
So I'm going to click OK to close this dialogue box. One thing to notice, as I scroll through some of the months in here, there are no holidays in the standard calendar. We'll add those in another movie. If the standard calendar matches your organization's schedule, you're all set. But if it doesn't, you'll see how to modify it in other movies.
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file