Join Bonnie Biafore for an in-depth discussion in this video Reducing scope, part of Project Management Foundations: Schedules.
When the finish date is crucial and the budget is set in stone, project scope is the other variable you can adjust to make everything balance. Reducing scope translates to cutting the tasks associated with delivering that scope. So, the time and cost for those tasks get subtracted from the schedule. Fewer tasks on the critical path mean a shorter schedule. Fewer work hours means lower labor cost and other cost reductions like overhead.
Reducing project scope is a last resort, because the scope is intimately tied to the project goal and objectives. In many projects, the stakeholders decide which parts of scope to cut. However, if the stakeholders ask you for suggestions, revisit the project objectives to see which is the least important. In our sample project, the employee handbook and HR website are both top priority and help new and existing employees alike. The orientation videos are the next highest priority, because employees have given feedback that they prefer to get their training when they need it.
For that reason the live training is the part of the project that gets cut to meet the deadline. Reducing scope doesn't have to be traumatic or permanent. One option is to break the project into pieces. The essential scope is delivered in the first iteration of the project, then when that's complete you can begin a second round to deliver the scope that remains. The advantage to reducing scope is that it can shorten the schedule and reduce cost. Although it's best to adjust scope after you've tried everything else.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Identifying the work that needs to be done
- Adding milestones
- Delaying or overlapping tasks with lag and lead time
- Assigning resources
- Balancing workloads
- Adding buffers and baselines to the schedule
- Uncovering and correcting out schedule problems<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.