Join Bonnie Biafore for an in-depth discussion in this video The Project scenario, part of Modeling Work Schedules with Calendars in Microsoft Project.
- [Instructor] Suppose you're managing a project to deliver new software for your company. You need to set up Calendars in Microsoft Project that correspond to the company work schedule and other special situations. Your company work schedule is Monday through Friday, 8:00 a.m. to 6:00 p.m. with an hour for lunch. You can see that for this standard project calendar. The calendar shows Monday through Friday with white cells, which means they're working days, and the working times show up as 8:00 to 6:00 with an hour for lunch.
Your company also has company holidays, which you can see in this Exceptions tab, and some time off at the end of the year. In addition, one of the developers on the project works a half-time schedule, so you need a calendar to represent that half-time schedule. Another developer works full-time, but works a different shift, so you need another calendar to represent that work shift.
In addition, your company has a special project, and that project uses a bi-weekly schedule that has eight 10-hour days in a row, followed by six days off. Let's see how to use Calendars in Microsoft Project to model these real-world work schedules.
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file