Join Bonnie Biafore for an in-depth discussion in this video Procuring resources, part of Project Management Foundations: Schedules.
The schedule you build isn't done, until you know who's going to do the work and when they can do it. Peoples availability and skill levels can significantly effect what your schedule looks like. That's why, knowing how to find and obtain the best resources for your project is a valuable business skill. How you line up resources depends on where they come from, and the processes your organization has for procurement. If you're new to Procuring Resources, ask your HR department, your manager or other project managers, how long the process usually takes.
Add that amount of time to your plan, before project task are supposed to start. If you're staffing your project with in-house resources, start by identifying any existing processes for obtaining the people, and other resources you need. In small organizations you might go directly to the people who have the right skills. In larger organizations, you might ask managers for commitments to provide those people. As the project start date approaches, finalize those commitments by nailing down the specific people with the required skills and experience.
When you get resources from outside your company, there could be a few more steps involved, like getting bids, choosing the vendor and signing a contract. Many organizations set up standing contracts with vendors, so getting resources from these preferred vendors can happen pretty fast. Finally, build relationships with resource managers and the people who might work on your project. You'll stand a better chance of getting the best resources available when people know who you are and what you're like. Getting to know your organization's processes, planning for the time procurement takes, and building relationships will help you to get the best resources possible.
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- Identifying the work that needs to be done
- Adding milestones
- Delaying or overlapping tasks with lag and lead time
- Assigning resources
- Balancing workloads
- Adding buffers and baselines to the schedule
- Uncovering and correcting out schedule problems<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.