Join Bonnie Biafore for an in-depth discussion in this video Organizing work with summary tasks, part of Project Management Foundations: Schedules.
There are three main ways to organize the tasks in your project. By deliverable, by phase or by group. You can choose one approach or a combination of methods based on how you're going to plan and manage your project. Let's take a look at each of the three main methods. Organizing work by deliverable, lends itself to identifying tasks from the top down. You can organize work by the phase in which it occurs. If your project has distinct phases, such as planning, and developing training.
Organizing work by phase is a good choice, if you have go, no go decisions, at different points in the project. For example, you can group all the tasks for a pilot project to prove the benefits of the employee orientation project. Then the next phase includes tasks for planning the full-blown project. You can organize work by the groups, departments or teams that do the work. If different groups perform distinct portions of the project. If you organize by group, you can ask team leads to identify work, so you, can focus on how each team's work contributes to the overall project.
This approach works well if you farm portions of your project out to different vendors and contractors. The end result looks like an organization chart, except that the hierarchy shows how you summarize tasks, instead of who manages whom. Regardless of how you organize your project, the underlying work tasks stay the same. There isn't one right way to organize work. Pick the approach that you feel will help you make the project a success.
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- Identifying the work that needs to be done
- Adding milestones
- Delaying or overlapping tasks with lag and lead time
- Assigning resources
- Balancing workloads
- Adding buffers and baselines to the schedule
- Uncovering and correcting out schedule problems<br><br>
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