This video describes how calendars in different projects work together, including the pros and cons of modifying the Standard calendar or creating a custom calendar to use for project calendars.
- [Instructor] Now that we've played with different…calendars and different types of files,…let's review how calendars work together.…The approach that I recommend is modifying…the standard calendar that comes with Project,…so that it represents your company's typical work week…and save that calendar in the global template.…When you do that one of the big advantages is that…every time you create a new project,…Microsoft Project automatically assigns…the standard calendar, so you don't have to do anything…to assign a project calendar.…
In addition when you start adding resources to the project,…their calendars are going to be based on the standard calendar,…so the project calendar and initially…the resource calendars are all the same.…The third thing is when you use a modified…standard calendar, projects with different…standard calendars all have their own copies,…and so those projects can work together…without interfering with one another…even though their calendars are all called standard.…
But that brings us to one of the disadvantages.…
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file