Join Bonnie Biafore for an in-depth discussion in this video Fine-tuning the schedule for resources, part of Project Management Foundations: Schedules.
After you assign people the tasks in your project, you have to make sure that you aren't asking team members to do too much at once. Several methods for balancing workloads help you keep assignments in line with team member's availability. The first method for balancing workloads is to extend the length of the assignments. This approach makes the project longer of course, but resources are often in short supply, so this is almost always the first move toward making your project schedule really work. There are methods we'll discuss shortly for bringing the project finish date back in.
The second method for balancing work loads is delaying some assignment so that people could work on one assignment after the other. When people work on several assignments at the same time, they can end up with too much to do all at once. Switching focus between too many simultaneous assignments can also hurt their productivity. The third method for balancing workloads is to reassign work from over-allocated people to the ones who have spare time. This method only works if you have other people with the right skills available. This not only reduces workloads, but you can also use it to shorten the schedule. The fourth method for balancing resource workloads is to contour the amount of work you allocate to someone over the course of an assignment. The amount someone works on a task goes up and down over time. For example, getting oriented at the beginning, cranking up the work in the middle and tapering off to clean up lose ends.
If someone has multiple assignments at the same time, try to schedule them so that overlapping assignments all don't require their full attention. These are several methods you can use to even out people's work assignments. Using these, you can balance team members' workloads and make the project schedule more realistic.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Identifying the work that needs to be done
- Adding milestones
- Delaying or overlapping tasks with lag and lead time
- Assigning resources
- Balancing workloads
- Adding buffers and baselines to the schedule
- Uncovering and correcting out schedule problems<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.