One way to deal with resource over allocation when tasks overlap is by delaying a task by using the Leveling Delay field. For instance, if your project has "finalize lease" as a critical task and "identifying additional cost" as noncritical, delay the latter task to balance the resource allotment. In this Microsoft Project 2013 tutorial, learn how to go about delaying a task or assignment to help with resource over allocation.
One way to resolve over-allocations is by delaying tasks and assignments so the…assigned resources can work on tasks one after the other.…In this example, the Finalize lease task and the Identify additional cost task…both occur at the same time and they both use the Project manager.…But in this example Finalize lease is on the critical path.…You can see its red taskbar.…Identify additional cost is not critical.…It has a blue taskbar.…
So this solution is perfect for a delay.…We can delay the Identify additional cost task and still not affect the Project finish date.…When you work with delays the best view is the leveling Gantt.…So on the Task tab click the bottom half of the Gantt Chart button, then go to…More Views, click Leveling Gantt, and click Apply.…You can see the Leveling Delay field.…That's how you add delays to tasks.…This is the same field that Project uses in its Level Resources feature.…
So it's a great way to say that a delay is in a task specifically to eliminate a resource overallocation.…
Author
Bonnie Biafore
Released
4/18/2013Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Choosing the right Project edition
- Creating and saving projects
- Setting up calendars
- Creating individual and recurring tasks
- Linking and timing tasks
- Assigning tasks to resources
- Viewing your data differently with sorting, grouping, and filtering
- Fine-tuning the project schedule
- Understanding baseline, schedule, and actual values
- Reporting on the project status
- Sharing projects<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Skill Level Beginner
Duration
Views
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Introduction
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Welcome57s
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1. Working with Project
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Using the Ribbon4m 19s
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Finding commands3m 49s
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2. Setting Up Project Files
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Setting up calendars2m 45s
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Setting basic options5m 27s
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3. Creating Tasks
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Creating a manual task2m 31s
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Creating a milestone task1m 25s
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Creating a recurring task4m 18s
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Creating a summary task4m 8s
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Displaying summary tasks2m 30s
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4. Linking and Timing Tasks
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Linking tasks5m 51s
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Adding lag or lead time2m 46s
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Viewing tasks and task links4m 57s
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5. Creating Resources
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Understanding resources2m 16s
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Creating a work resource8m 45s
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Creating a cost resource3m 21s
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6. Assigning Tasks to Resources
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Finding overallocations3m 56s
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7. Working with Views
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Choosing a view4m 50s
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Working with a table3m 1s
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Using the Timeline view5m 17s
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Sorting tasks and resources4m 27s
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Grouping tasks and resources4m 45s
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Modifying task bar layout2m 48s
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Modifying text formatting2m 52s
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8. Fine-Tuning the Project Schedule
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Reviewing the critical path3m 53s
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Splitting a task2m 7s
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Adjusting a work contour2m 53s
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Leveling resources4m 54s
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Inactivating a task2m 41s
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9. Tracking and Managing a Project
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Adding tasks to a baseline5m 54s
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Updating the schedule8m 45s
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Assigning overtime4m 35s
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Updating costs2m 15s
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Rescheduling unfinished work3m 45s
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10. Viewing and Reporting Project Information
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Using earned value5m 12s
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Printing views and reports4m 22s
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11. Sharing Projects
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Saving to other formats5m 27s
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Importing and exporting5m 47s
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Conclusion
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Next steps56s
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Video: Delaying a task or assignment