This video shows how to create exceptions for several days of nonworking time in a row. It shows how to create recurring exceptions for several years. It also demonstrates how to create an exception that represents several partial work days.
- [Instructor] In addition to holidays,…your company might schedule longer periods of time off,…such as a few days for maintenance…at the end of every year, or three partial days…so employees can give back to the community.…In Project, there are a couple of ways…to define multiple nonworking days.…Let's start with three days off…at the end of every year.…I'm going to head to the Project tab…and click Change Working Time.…
We're going to make these changes to…the standard calendar, so that's already…selected in the For calendar box,…and we're still working on exceptions,…so the Exceptions tab is already visible.…I'm going to go to the first blank name cell,…and I'm going to type a name for this exception.…I'm going to call it EndofYear1.…Now the reason that I'm doing that…is because there is no way to create…multi-day recurring exceptions.…
But, don't worry.…The solution is, we're going to create…a recurring exception for each day off.…Now I'm going to select the start cell.…Click the down arrow and in the calendar,…
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file