Join Bonnie Biafore for an in-depth discussion in this video Creating a manual task, part of Microsoft Project 2010 Essential Training.
- Creating a manually scheduled task is easy. Set the Task Mode to manually scheduled, name the task and fill in the information you have. The task bars for manually scheduled tasks change based on the values you enter. When you wanna create manually scheduled tasks, head down to the bottom left corner of the window and make sure that in the status bar New Tasks is set up to be Manually Scheduled. Because it is here, I can head up to the first blank Task Name cell and click it and then type the name of the task.
In this case, Pack office, and then press enter. When I do that, because it's a manually scheduled task, Project doesn't put any values in at all, no Duration, no Start and Finish date. The Task Mode cell is set to a pushpin with a question mark. The pushpin means manually scheduled and the question mark says, "I need more information." Well, let's say we're gonna start this on July 31st. So I type in the date and then press enter.
The big change at this point is in the Timescale. I see a little bracket at the Start date. Let's say I have someone estimating the duration for the task. Well, I don't have that yet, so I can type in a placeholder note and that tells me that Marco is estimating the duration. Well, then when Marco gets back to me and says, "Hey, it's gonna take two weeks," I can click the Duration cell again and type in 2 wks and then press enter. At that point, a couple of things happen.
First of all, Project uses the Start date and the Duration to calculate the Finish date. So now in the Timescale, I have a bracket at the Start date, a bracket at the Finish date, and there's a teal task bar in between the two. The teal is a manually scheduled task. Also, over in the table, the question mark has disappeared from the Task Mode cell because now we've got the information that we need. Let's create a second manually scheduled task.
I click the next blank Task Name cell and I'm gonna type in the name of the task. It's gonna be Send announcements. For this one, let's say I have the Duration but I don't have the dates. Well, I can press the right arrow to get to the Duration cell and then put in the Duration, which is 3 days. Now I'm gonna press enter. In this case, it's still incomplete, so I've got that question mark over in the Task Mode cell. But look at the Timescale.
For this task, I have a Duration but no dates, so I have the middle part of the task bar, but the ends are blurry because I don't have those caps for the Start and Finish dates. That's a quick look at how Project creates manually scheduled tasks when you fill in different values. In other movies, you'll see other task bars that indicate problems in your schedule.
- Setting up projects and calendars
- Creating tasks and milestones
- Linking and timing tasks
- Setting up and assigning resources
- Understanding duration, work, and units
- Filtering and grouping items with views
- Adding tasks to a baseline
- Updating progress and costs
- Viewing project status
- Running reports
- Importing and exporting projects
Skill Level Beginner
1. Working with Project
2. Setting Up Project Files
3. Creating Tasks
4. Linking and Timing tasks
5. Creating Resources
6. Assigning Tasks to Resources
7. Working with Views
8. Fine-Tuning the Project Schedule
9. Tracking and Managing a Project
10. Viewing and Reporting Project Information
11. Sharing Projects
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