In Microsoft Project, part of the Microsoft Office suite, creating a cost resource will allow you to track the costs of resources that aren't based on time or quantity, such as travel fare or school tuition. This video explains how to set a resource as a cost in Microsoft Project and how it can help you track the totals for each cost resource separately. This video also explains how to assign cost resources to individual tasks.
The Cost Resource type is perfect for expenses that aren't based on time or…quantity, like airfare, fees or tuition.…Unlike work and material resources, you assign values when you assign…cost resources to tasks.…That way the cost for each assignment can differ, like different airfares for…each trip and you can track the total amount for each cost category separately.…Cost resources are the easiest ones to create.…So let's go to the resource sheet.…On the View tab, click Resource Sheet.…
Then in the first blank Resource Name cell type the name of the cost resource,…in this case Permits.…Then when I click the Type cell, Project fills in Work, but I can just click the…down arrow and then choose Cost.…You can see the only other two fields that are important are Initials and Accrue.…I'll type the name Permit in the Initials field and Prorated is fine.…So we are already done.…That's all you have to fill in.…
With Cost resources, you tell Project how much they cost when you assign them to tasks.…So let's see how that works.…
Author
Bonnie Biafore
Released
4/18/2013- Choosing the right Project edition
- Creating and saving projects
- Setting up calendars
- Creating individual and recurring tasks
- Linking and timing tasks
- Assigning tasks to resources
- Viewing your data differently with sorting, grouping, and filtering
- Fine-tuning the project schedule
- Understanding baseline, schedule, and actual values
- Reporting on the project status
- Sharing projects<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
Skill Level Beginner
Duration
Views
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Introduction
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Welcome57s
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1. Working with Project
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Using the Ribbon4m 19s
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Finding commands3m 49s
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2. Setting Up Project Files
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Setting up calendars2m 45s
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Setting basic options5m 27s
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3. Creating Tasks
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Creating a manual task2m 31s
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Creating a milestone task1m 25s
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Creating a recurring task4m 18s
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Creating a summary task4m 8s
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Displaying summary tasks2m 30s
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4. Linking and Timing Tasks
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Linking tasks5m 51s
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Adding lag or lead time2m 46s
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Viewing tasks and task links4m 57s
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5. Creating Resources
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Understanding resources2m 16s
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Creating a work resource8m 45s
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Creating a cost resource3m 21s
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6. Assigning Tasks to Resources
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Finding overallocations3m 56s
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7. Working with Views
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Choosing a view4m 50s
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Working with a table3m 1s
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Using the Timeline view5m 17s
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Sorting tasks and resources4m 27s
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Grouping tasks and resources4m 45s
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Modifying task bar layout2m 48s
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Modifying text formatting2m 52s
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8. Fine-Tuning the Project Schedule
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Reviewing the critical path3m 53s
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Splitting a task2m 7s
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Adjusting a work contour2m 53s
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Leveling resources4m 54s
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Inactivating a task2m 41s
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9. Tracking and Managing a Project
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Adding tasks to a baseline5m 54s
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Updating the schedule8m 45s
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Assigning overtime4m 35s
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Updating costs2m 15s
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Rescheduling unfinished work3m 45s
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10. Viewing and Reporting Project Information
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Using earned value5m 12s
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Printing views and reports4m 22s
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11. Sharing Projects
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Saving to other formats5m 27s
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Importing and exporting5m 47s
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Conclusion
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Next steps56s
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Video: Creating a cost resource