In this video, you'll learn how to identify resources required and determine how and when to them on board.
- [Voiceover] With a Resource Management Plan, you identify and document project roles and responsibilities, who reports to whom, and the skills you need to get the project work done. The resource management plan also includes a staffing plan, which describes everything about how you'll staff the project. First, create a Responsibility Matrix. A responsibility matrix spells out who can make or approve decisions, the groups performing work, and which groups need to be consulted or informed of what's going on.
A responsibility matrix includes four categories of responsibility. R means a group is responsible for performing work. I represents Inform, which means a group gets information. C means that you consult a group about decisions. However, if they aren't accountable for the decision that's made, A is for accountable, which means the group makes or approves decisions and delegates work.
During planning, review the responsibility matrix with stakeholders and work out any disagreements. If part of your project doesn't have an owner, talk to the stakeholders and your project sponsor to identify owners of the orphaned areas. If you use resources from other organizations, such as with outsourcing, subcontracting, and partnering arrangements, in the responsibility matrix, document how all these groups contribute. The second step in creating a resource management plan is to create a project organization chart, which shows the hierarchy and reporting structure for people involved with or working on a project.
The project organization chart identifies the chain of command so you know who to talk to if you need to escalate a request or decision. Third, identify the type and number of skilled team members the project requires. A Skills Matrix is the tool you use to determine these resource requirements. To build a skills matrix, first examine your work packages, and identify the skills each package requires.
Second, create a matrix with your project tasks in the rows and the skills you need in the columns. Third, check boxes in the matrix when tasks require a specific skill. Fourth, estimate the number of resources you need with each skill. Once you estimate how many resources you need, you multiply that number by the average pay rate to estimate the labor cost. Finally, it's time to develop the detailed staffing plan.
In this plan, identify where you plan to obtain resources, such as in house or outsourced. Include schedules for when you need resources. Identify any training requirements for resources. Document processes for getting team members on board, managing them, and then releasing them from the project when their work is done. A resource management plan documents who does what, who reports to whom, the resources you need, and how you'll manage them while they're part of your team.
Bonnie Biafore has always been fascinated by how things work and how to make things work better. In this course, she explains the fundamentals of project management, from defining the problem, establishing project goals and objectives, and building a project plan to managing team resources, meeting deadlines, and closing the project. Along the way, she provides tips for reporting on project performance, keeping a project on track, and gaining customer acceptance.
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- Defining the components of a project
- What it takes to be a project manager
- Using project management software like Microsoft Project
- Managing project scope, budget, and schedule
- Managing project resources, including people
- Managing project risk
- Initiating a project
- Identifying and managing stakeholders
- Identifying requirements and deliverables
- Developing a project plan
- Building a project schedule
- Assigning resources to tasks
- Understanding the critical path
- Running the project
- Managing teams
- Monitoring performance
- Closing a project
Skill Level Beginner
Project Management Foundations: Communicationwith Doug Rose1h 47m Appropriate for all
Project Management Foundations: Budgetswith Bob McGannon1h 11m Appropriate for all
1. Getting to Know Project Management
2. Exploring Project Management Knowledge Areas
3. First Things First
How to develop requirements4m 19s
4. Developing a Project Plan
5. Building a Project Schedule
6. While You Run the Project
7. Working with Teams
8. Monitoring and Controlling Progress and Performance
9. Closing a Project
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