This video demonstrates how to define a calendar that represents work weeks that repeat over two or more weeks. It shows you to define the default work week and exceptions to create a multi-week work schedule.
- [Instructor] In Project, calendars define working days…and times for one week at a time.…What if your project runs…on a schedule longer than one week,…like eight days on and six days off?…You can pull off this magic trick…by combining a seven-day work week…with recurring exceptions for the days off.…Go ahead and create a new blank project.…
What we're going to do is we're going to have this project start…on June 5th.…I'm going to head to the Project tab,…and in the Properties section click Project Information.…And in that start date box,…I'm going to choose June 5th, and it happens to be 2017.…Click OK, and now we've got our start date on June 5th.…I'm going to change tasks so they're created as auto scheduled.…Down on the status bar,…click there where it says New Tasks Manually Scheduled,…and choose Auto Scheduled instead.…
Now I'm going to jump up to the first blank Task Name cell,…and I'm just going to call this task Drill well and press Tab.…I'm not going to set the duration just yet,…because I want to set up my calendar first.…
Next, Bonnie explains how to create shift calendars by setting work schedules for specific tasks and assigning schedules to resources. Then learn how to fine-tune project, task, and resource calendars, including biweekly schedules. Last, she covers working with multiple calendars, including copying and sharing custom calendars with all Project files and integrating multiple projects with different calendars into a single master Project file.
Note: This course was designed in collaboration with John Riopel.
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Setting up your organization's calendar, including nonworking periods
- Coordinating calendars
- Creating a new shift calendar
- Assigning calendars to resources
- Customizing project, task, and resource calendars
- Working with multiple calendars in a master Project file