The first step of managing a budget-constrained project is to cover setting up the project files options for scheduling in Microsoft Project. The lesson also cover actual costs, as well as date formats. John Riopel covers adding new views, tables, filters, and groups to the Microsoft Project global file..
- In our budget constrain project, we're going to start from some life-cycle phases that have been previously entered into our project file. We're going to go into the File options and select Options. On the File project options, we'll go to the Schedule options. Here, we can set up what options we want for a budget type constrain project. In our case, new tasks are effort driven not as important in this particular project since we will be utilizing budget and cost type resources.
So, I'm going to deselect that since they won't be driven by our effort and we'll be managing the costs associated with them. We also want to turn off our auto-link inserted on move tasks since we're planning this budget constrain project at a life-cycle phase, not individual task levels. We probably don't need our auto-link inserted on move tasks. As you can see in the background, our life-cycle phases are actually linked from phase-to-phase in this case.
Now, we can also go down to additional options within Project here and we may want to calculate our costs manually versus having Project automatically calculate them for us. So, we're going to turn off the setting for actual costs are always calculated by Project. This way we can manage those costs independently of the cost and schedule engine built into Project. We'll also go to the Advanced Options within Project and select some additional ones.
Now here, automatically adding new views, tables, filters and groups to the global, this might not be a selection you might want for a budget constrain project since these may be unique to a budget type constrain project and maybe you don't want them on your regular computer settings. So, we're going to turn that off. Again, if you want your tables and views to be part of your default global, then you might want to consider leaving it on. We're also going to turn on our Show Project Summary Task since as we go forward all our budget resources will be put at the project summary level.
So, we'll need that so that we will be able to assign those resources at that level. We'll press OK and, as you can see, our new project summary line has been displayed for us.
Note: This course was designed in collaboration with author Bonnie Biafore.
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- Setting up budget resource costs
- Setting up rate tables
- Creating budget resources
- Entering values for budget cost and work and expense resources
- Comparing costs to budget values
- Reviewing costs
- Managing and reducing project costs
- Adding actual costs