Project kickoff engages the team and clearly communicates the start of the project. Project kickoff can be formal or informal. Project kickoff can include sharing the project chart, Gantt chart, and other resources with project team members. It is also good to have a gift for the project team members to build team cohesion.
- The project kickoff marks the transition from the planning to the execution of your project. In this video we'll learn how to organize and run a successful kickoff for your project. The easiest way for me to prepare for a project kickoff is to think in terms of who, what, when, where and why. Who should be involved in the project kickoff? The kickoff is the event that marks the beginning of everyone's participation in the team. So it's important that everyone's involved.
What should the project kickoff include? It should include a clear explanation of what you're doing, how the team is structured and their particular role and responsibilities. And this is the perfect time for you to share the project plan. The schedule, the communication plan, the scope change management process and the issue resolution process. When should the kickoff occur? The kickoff should take place when you're ready to start working on the activities that are included in the project plan.
Where should the kickoff be held? I strongly suggest you try to get people together, especially the functional group leaders but the kickoff can also be a teleconference or even an email. By the way, I've also found that food can help to warm up the crowd so I normally plan the kickoff around a meal. So you might think about having the kickoff at a restaurant or a conference center. Why should you do a project kickoff? The kickoff is a great way to create momentum for a project.
It helps everyone feel like they're a part of something special and that the work is important. This will lead to more engaged team members and better results from their efforts. One last tip that has worked really well for me. I like to give a gift to everyone on the team at the kickoff. It's a way of paying it forward for the work that they're about to do. I usually try to give them a shirt or something that they can put on their desk. Giving that gift up front builds good will and it can also help the team members identify one another.
The team at H Plus Sport has decided that they're going to hold a project kickoff in a large conference room at their office. The kickoff will be an hour long meeting where everyone will get a packet of information. It includes a copy of the project charter, a gant chart with the project schedule, the communications plan and a copy of the scope change process. The project leader will explain the goals of the project and how the team is organized. When the meeting is officially finished they'll have boxed lunches brought in.
Over lunch, team members will have a chance to talk with each other informally and ask for clarification if they have questions about the project. How you decide to structure your project kickoff will depend on the nature of your team, the resources at your disposal and it's only limited by your creativity. But making a small investment in a good project kickoff can pay big dividends as you execute your project.
- Name who is responsible for approving the resources for the project.
- Recall what the spine of a fishbone diagram represents.
- List characteristics of the environment.
- Identify the tools used for mapping processes.
- Recognize what needs to be captured on the action item list.
- Recall what project metrics should be related to.