Leading the execution of a project requires careful planning and an appropriate set of tools. This online course looks at some of the most useful techniques for ensuring project success. Project teams need to communicate and escalate issues for resolution. Project scorecards help track progress and highlight issues.
- Execution is where the rubber meets the road for project leaders and their teams. In this video, we'll look at how to be successful when you make this shift from creating a project plan to executing that plan. I've heard people say that no plan survives its first contact with reality. So in order to ensure that the team has the best chance for success during the execution phase, the project leader really needs to stay focused on three things. Communication, metrics, and issues.
First and foremost, the leader needs to maintain communication with and between the members of the team. Maintaining communication sounds easy, but it can be really hard. When team members start executing, they can get so focused on their own work that they forget about where it fits in with all of the other activities. One way to help inoculate your team against this situation is to share the communication plan with them early in the process. Ensuring that everyone understands how and when information is going to be shared will make is easier to manage the entire project.
Second, the project leader needs to track the metrics for the project, to ensure that things are progressing smoothly. A properly designed project scorecard makes it easy for anyone to see how the project is progressing, and it opens the door for discussions about the challenges and successes the project team encounters along the way. The third thing for the project leader to focus on during execution is helping their team members identify and resolve issues as they arise.
The most obvious reason for this is that the leader may have more information, or more authority, to make a decision than the other people on the team. But the project leader may also be able to help resolve issues simply by using their relationships and their influence, or by having a different perspective on the issues. One last thing to keep in mind is that execution can be stressful. And people respond to stress in different ways. This is true for your team members, but it's also true for the project leader.
Great leaders figure out how to keep everyone motivated and engaged, but they can also sense when they need to escalate an issue, or call in extra help. Executing a project requires a lot from the project leader. But if you focus on maintaining communication, tracking metrics, and managing issues, then executing a project plan with your team can be a hugely rewarding experience for everyone.
- Name who is responsible for approving the resources for the project.
- Recall what the spine of a fishbone diagram represents.
- List characteristics of the environment.
- Identify the tools used for mapping processes.
- Recognize what needs to be captured on the action item list.
- Recall what project metrics should be related to.