This topic covers assigning cost resources to tasks within the Managing Budget-Constrained Projects with Microsoft Project training course. These resources provide the basis for the planned cost analysis.
- Now that we have all our resources imported into Microsoft Project, it's best to understand what type of resource they are. To do that, we're going to go and create a new Group By that will allow us to see what type of resource is available to us as we make the assignments later in the project. So we're going to go to the Group drop-down and select New Group By, and in here, we'll create a new group By Type. And, well, of course, we'll use the resource field called Type.
Now in this particular case, we're also going to apply that. And this will reorganize our project file, so that we can see what type of resource, by default, these have been imported to. Now there are three types of resources that come with Microsoft Project, cost resources, material resources, and work resources. Now there are also budget resources and budget cost resources. So we can utilize those as we move forward in the next part of our project.
Now since we're going to be making assignments in this project based on our current date, we don't want to have this project file in the past and then have to undo the assignments that we make as we move the project forward. So let's make and move that project forward now by going to the Project ribbon and selecting Project Information. We're going to set up the project to start as of next week, so we'll pick the 26th of October and press OK. Now this will move our timeline forward and will get us ready so that we'll be ready to make our first assignment.
Now, to make assignments, I'm going to return to the Gantt Chart view by selecting the View ribbon and returning to the Gantt Chart view. Now, in here, I have all of the various life cycle phases that my management would like to review. I want to assign a hardware expense to the Design task since that will be the one that we have a server that we need to purchase. So I'm going to click on the Design task in my project file. And I'll select the Resource ribbon and bring up my assigned resources dialogue box.
Since the hardware expense is a cost resource, I can select it and add in my $4,500 for the server in the Cost field. Now, because this is a cost resource, I will be able to utilize that cost in actually making the assignment. And this is my planned cost for this server.
Note: This course was designed in collaboration with author Bonnie Biafore.
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- Setting up budget resource costs
- Setting up rate tables
- Creating budget resources
- Entering values for budget cost and work and expense resources
- Comparing costs to budget values
- Reviewing costs
- Managing and reducing project costs
- Adding actual costs