You will learn how to formally close your project.
- How you close a project is just as important as how you kick it off. Your goal is to deliver spectacular results and leave a positive impression in stakeholder's minds, thus leaving the door open for future opportunities. This can be accomplished by making sure all project work has been completed, project objectives are met, and the government formally accepts project deliverables by signing off on them. Once these take place, you can deem your project contractually completed.
Prior to signing off on the deliverables, the government may request information to help them evaluate how well you did based on the following factors. Did you adhere to contract requirements, deliver quality work, meet contract schedules, stay within budget, complete the deliverables, manage risk, and keep the agency properly informed? It is important that you plan for the aforementioned to ensure there are no hiccups at the end of your project.
Also, make sure the contract is closed, so no more time and money is charged against the project. Even if you're the kind of person who likes surprises, this certainly isn't one you want to experience. Typically, administrative closure begins after the completed deliverables have been smoothly transitioned to the government. Some of the actions you're responsible for include closing out any action items, ensuring legal obligations are met, obtaining appropriate signoffs, and documenting lessons learned.
In many cases you will hold a post-mortem meeting. This is the opposite of a kick-off meeting. You can use it to identify what went well and what could be improved while the project is still fresh in everyone's mind. These insights are valuable because they can help you improve future projects. Additionally, you may want to create a punch list for activities that weren't accomplished during the project.
You can work with your team to complete them. At the conclusion, collect all project performance and contract documents. Store them in a repository so they can be referenced for past performance going forward. Congratulations, you have successfully completed your project. Don't forget to celebrate your success and give credit where credit is due.
Learn the best practices and terminology for working with the government, including documentation such as subsidiary plans, RFPs, PWSs, and SOOs. Walk through the three phases of contract negotiation—pre-award, award, and post-award—and common challenges as well as solutions for bidding on government contracts and getting projects authorized.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Avoiding common pitfalls
- Reviewing the request for proposal (RFP)
- Identifying stakeholders
- Refining the deliverables
- Finalizing the contract
- Kicking off the project
- Managing the project
- Closing out the project