You will learn why the Award Phase is important and what takes place.
- Now that you've gotten to the award phase, is it time to celebrate? Absolutely not. As a matter of fact you should roll up your sleeves and prepare to work. By this time the RFP responses have been submitted and the government's contracting team has evaluated your company's proposal against the other responses they've received. Once the contract has been awarded to your company and you're officially assigned a project manager role, you can begin planning the kick-off meeting.
Although the phases of contracting with the government may differ from the corporate sector, the project management principles tend to remain the same. Before you officially kick-off your project and start planning, it will be appropriate to ask for a debriefing with the contracting office. Contrary to the popular belief that you should only request a debriefing if you're not awarded the contract, you should consider requesting a debriefing even if the agency awards your company the contract.
The reason being is the debriefing gives you an opportunity to speak with the government personnel and get an explanation why your company's solution was selected in the first place. This can help reduce misunderstandings and improve future RFP responses. Next, you should check to make sure you have an understanding of the high level project scope schedule and budget. You can clarify any grey areas, get any necessary modifications approved, and finalize the contract.
Once this happens you can move to project kick-off. Before you get too far along, check the temperature of your new project. Make sure this includes such as the following, where you are now. Define the current state. Where do you want to be? Define the future state. What do you need to get there? Close the gap. Answers to these questions and more will aid you in establishing a baseline against which performance can be measured.
Once you know where you are starting from, point A, and you know where you are going, point B, all you have to do is figure out how to get from point A to point B. Just as in life, projects can take you on a journey. It is up to you to make sure you are going down the right path, and you have the right amount of information. Then and only then can you feel confident and decisively moving forward.
Learn the best practices and terminology for working with the government, including documentation such as subsidiary plans, RFPs, PWSs, and SOOs. Walk through the three phases of contract negotiation—pre-award, award, and post-award—and common challenges as well as solutions for bidding on government contracts and getting projects authorized.
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- Avoiding common pitfalls
- Reviewing the request for proposal (RFP)
- Identifying stakeholders
- Refining the deliverables
- Finalizing the contract
- Kicking off the project
- Managing the project
- Closing out the project