Join RIAN SKYE G LEWIN for an in-depth discussion in this video Managing projects for cloud collaboration, part of Pro Tools 12 Essential Training (2016).
- [Voiceover] Cloud collaboration is a powerful addition to Pro Tools. A Pro Tools project is a new file type that is stored in the Avid Cloud. Your Avid master account allows you to enable the cloud collaboration features. A Pro Tools subscription includes 500 megabytes of cloud storage through your Avid master account, and you can always purchase additional storage if needed. With the free account, you can store up to three projects in the cloud. It's worth pointing out that the cloud storage uses a lossless compression system, so a project stored in the cloud will take up less space than the same content would require when stored locally as a session.
Since project files are stored in the cloud, you'll need to be online and logged in to your Avid master account in order to create a project. If you don't already have an Avid master account, you can sign up for one at avid.com. You can log in to your Avid master account by clicking the sign in button on the dashboard window here. From the File menu, you can also log in by choosing Sign In. You can sign out in the same way. I'm gonna go ahead and click here and sign in. Once you've entered your username and password and signed in, let's go ahead and create a new project.
We'll use the create tab in the dashboard here. You can select it by clicking, or by using the shortcut Command + 1 on a Mac, or Control + 1 in Windows. Here, we can set the type of our new project or session. In this case, we're going to be creating a new collaborative project, so we'll choose project. You can name your project here. We'll call this Project 1. You can create a blank project by leaving this unchecked, or you can create a new project from one of the many templates.
Here, you can also specify the file type, the bit depth, the sample rate, the I/O settings, and choose whether to use interleaved or split audio files. The options for choosing a location won't be visible when creating a project, since it's stored in the cloud. I'm gonna click Create to create my first project. Now, I'm gonna go back to the dashboard again. I can open it now by choosing Open Project from the File menu. When you create a new project, you are the project owner by default, so any storage used for the project will come out of the available storage for your account.
Since it's stored on your account, the project will not reduce the available storage of any of your collaborators. You can see who owns a project by hovering your mouse over a project name in the dashboard. Once a project is created, you can still work on the project offline, but you'll need to be online in order to actively collaborate with others. You can collaborate with anyone using Pro Tools 12.5 or higher, on both Mac and Windows. Your project will be automatically synced with the cloud, though you can choose to update manually, as we'll look at in this chapter.
You can also check the sync progress at any time by going to the Window menu and choosing Task Manager here. It's grayed out now because I'm in the dashboard. Existing projects can be accessed here in the Projects tab in the dashboard. Also notice that they use a different icon than Pro Tools sessions. You can click this triangle here to rename a project, delete it, or remove the local cache. If you've been working on a project, you can also open the latest auto-backup of the project from here.
If you delete a project that you don't own, the project won't actually be deleted from the cloud. You'll effectively just remove yourself from the project, but if you are the project owner, it will be deleted for you and for all of your collaborators. Be careful with this, because you cannot undo the delete project command. If you need to free up storage space on the cloud, but still want to keep a backup of your project, you can convert it to a session for local backup before you delete the project. We'll look at this in just a minute. If you remove the local cache for a project, or haven't yet downloaded a project to which you've been invited, you'll see a little cloud icon to the right of the project icon.
This indicates that the project is stored on the cloud, and that it has not yet been downloaded or cached locally. Just click the cloud icon to restore it, or to download it to your local cache. It's worth noting that most project data and media is shared continually in a Pro Tools project. Things like rulers, tracks, audio and MIDI data, clips, playlists, automation settings, plugins, inserts, and I/O are always shared. Other items are downloaded once when a project is first shared. These include project-wide settings like file format, sample rate and bit depth.
Things that are not shared in a project include groups, clip groups, VCA tracks, heat settings, and video. If you want to convert an existing session to a project, you can do this by converting it through the Save Copy In command. I'm gonna go ahead and switch to the recent tab, and open a recent session file. Let's go ahead and save the changes just so it's there when we come back to it later. Now that we're in a recent session file, we can go to the File menu, and choose Save Copy In.
From here, we can convert this to a project if we wanted to by clicking the format and choosing Project. If you're not already logged in, you won't be able to choose Project as the format, so first make sure you're signed in to your Avid master account. You can find the sign in option from the File menu. Note that you can also convert a project into a session in the same way, by choosing the Session format when Saving Copy In from a project file. When saving a copy to either session or project format, you can include only the selected tracks by checking this box here, and of course set the other settings as desired.
We've covered this in more detail elsewhere in this course. While projects are stored in the cloud, they're also cached locally on your computer. The location of your cache can be set in the Pro Tools preferences. I'm gonna go ahead and click Cancel, and from the Setup menu, let's open the preferences, and go to the operation tab. You can change your project media cache location here. This tells Pro Tools where to locally cache your projects. It's not a bad idea to set the cache location to an external hard drive so that you're not recording audio to your boot volume.
Also, be aware that if you want to change the location, you need to make sure that you don't move it manually from the Finder or Windows Explorer. Instead, change the location from the operations tab in the preferences here. As you can see, creating and managing projects is pretty simple. In the next video, we'll look at the artist chat window.
- Exploring the Pro Tools interface
- Connecting hardware
- Adjusting preferences and settings
- Selecting inputs, outputs, and busses
- Understanding signal paths and gain stages
- Defining input and output settings
- Importing audio
- Recording and editing audio and MIDI
- Composing with virtual instruments
- Adjusting time, tempo, meter, key, and chords in arrangements
- Using delay compensation
- Mixing and mastering
- Exporting to MP3
- Setting up an effects loop (sends and returns)
- Importing and working with video
- Working to picture with music, Foley, ADR, and FX
- Archiving a session
- Using cloud collaboration in Pro Tools 12.5
Skill Level Beginner
Q: This course was updated on 09/25/2015. What changed?
A: We updated seven videos for Pro Tools 12.2.
Q: This course was updated on 11/24/2015. What changed?
A: We added six new movies and updated three more to reflect changes in Pro Tools 12.3. This version of Pro Tools includes Track Commit, drag-and-drop MIDI Track Commit, batch fades, and many other enhancements.
Q: This course was updated on 04/29/2016. What changed?
A: We added three tutorials covering the cloud collaboration features in the Pro Tools 12.5 update, and updated one video to reflect the cloud-based options for creating a new session in Pro Tools 12.5.